PA / Executive Assistant
* Annual Salary: £30,000 - £32,000 pro rata
* Location: Bath
* Job Type: Part-time (24 hours per week, Monday to Thursday)
We are delighted to offer an exciting opportunity for a PA / Executive Assistant to join a small independent firm based in the heart of Bath. This role involves supporting the Director in a stunning office environment, providing both professional and administrative assistance.
Day-to-day of the role:
* Serve as the first point of contact for the business, managing emails and phone calls.
* Provide a professional and welcoming experience for clients, manage communications, and highlight important messages for the Director.
* Manage diaries and organise meetings and appointments.
* Handle meeting logistics including client reception, room bookings, and refreshments.
* Manage incoming and outgoing mail and email queries.
* Arrange travel and accommodations as needed.
* Assist the Director by reminding them of important tasks and deadlines.
* Prepare reports, correspondence, and manage documents.
* Maintain databases, filing systems and manage office supplies.
* Liaise with external suppliers to ensure operational needs are met (phone, IT, printer/copier services).
* Coordinate with the payroll provider to ensure accurate and timely payroll processing.
* Maintain the firm's website with the help of the website provider.
* Undertake additional duties including some HR and marketing tasks, compliance monitoring, and implementing effective procedures and administrative systems.
Required Skills & Qualifications:
* Highly organised with excellent communication skills.
* Quick problem-solving abilities and a proactive approach to office management.
* Experience with accounting tasks and familiarity with Xero software.
* Ability to manage multiple tasks efficiently and adapt to changing priorities.
* Experience in managing external supplier relationships and office administrative systems.
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