We are currently recruiting for an Admin Support Assistant to join Thames Valley Police at their headquarters in Kidlington. You will be working within the Property Services Department on a temporary ongoing assignment.
This role will be working Monday to Thursday 8am to 4pm and Friday 8am to 3:30pm.
The overall purpose of the role is to: be responsible for providing/delivering a range of administrative support functions as required for the Property Services Department to perform its full range of functions
KEY ACCOUNTABILITY AREAS:
Provide sensitive and comprehensive administrative tasks, including typing technical reports, taking minutes, organising multiple meetings, taking phone calls, and arranging fuel cards for hire cars. Assist in keeping the Knowzone up-to-date for the department.
Maintain records, filing and archiving of documentation in relation to building/contractor information to ensure that up to date copies of service reports, certificates, warranties, and insurance policies are filed correctly and timely to ensure that vital building legislation is adhered to. Accurately enter plant/equipment information onto Computer Assisted Facilities Management system (CAFM), updating information on a daily/weekly basis to ensure records are up to date.
Undertake financial administration and processing activities for the department. Raise detailed and complex orders for maintenance and facilities in relation to buildings. Often in excess of 200 orders a week...