Salary: Support staff salary point 28 - 32 (£29,273 - £32,935)
We are seeking a highly motivated individual to join our established Management Information Systems (MIS) team. The role is a fixed term post to provide maternity cover, starting from the end of May for approximately 12 months.
The successful candidate will work closely with the MIS Manager and the wider team to support the production and submission of college funding claims, ensuring compliance with Trust policies and procedures relating to funding guidance and the timely and accurate completion and maintenance of the college timetable.
Job Responsibilities:
1. Maintaining “back-office” ILR data fields; ensuring that sufficient validation and error-check reports are in place to catch erroneous raw data caused during input.
2. Assisting the MIS Manager in the completion of monthly DSAT and FRM checking.
3. Assisting the MIS Manager in maintaining and operating funding-related software including LARS, FIS, and DSATS.
4. Producing and checking data submissions for external agencies.
5. Coordinating with the MIS manager, curriculum managers, and college senior managers on the production and maintenance of student timetables.
6. Implementing the agreed upon timetable within the college management information system (ProSolution).
7. Supporting the exams team in the timetabling of student exams and assessments.
8. Maintaining the quality of student timetables by ensuring their accuracy and completeness.
9. Booking all rooms required for teaching timetabled classes and exams.
10. Liaising with the estates team to ensure the lettings and ProSolution systems do not clash.
11. Liaising with the IT and estates team to ensure rooms and resources are accurately recorded within ProSolution.
12. Creating new courses and amending existing courses as directed by the curriculum planning process and relevant course setup forms.
13. Ensuring curriculum setup accurately reflects the current college departmental structure.
14. Understanding the needs of users and providing a friendly and helpful service, working closely with IT Support to ensure that user queries are dealt with comprehensively, striving to make MIS activities as transparent as possible to all college staff.
15. Providing a reliable and timely service of data requests from staff.
16. Responding to funding queries according to the ESFA funding guidelines.
17. Maintaining student accounts and creating and setting up parent accounts.
18. Using internal tracking to ensure all students have a signed learning agreement for their programme of study.
19. Reviewing absence reports weekly to ensure students are in regular attendance and liaising with teachers and curriculum managers when students are consistently non-attending.
20. Promoting the use of change requests to ensure enrolments are accurate.
21. Completing regular compliance checks of evidence according to the ESFA guidelines and being involved in the preparation of gathering such evidence for internal and external audits.
22. Responding to Trust initiatives and creating adhoc timetables when required.
23. Assisting with the enrolment of new students during main enrolment and throughout the year.
24. Leading on the submission of loan confirmations at set intervals throughout the year based on student attendance.
25. Maintaining student data on the loan portal based on programme changes (withdrawals, transfers, start/end dates, and learning aims).
26. Regularly using internal tracking to highlight unmarked registers and liaising with the relevant teachers/curriculum managers to ensure compliance.
27. Being present and assisting in the running of open evenings and other Trust events when required.
The post holder will be reporting to the MIS Manager. A satisfactory DBS check is required before the commencement of this position.
If you are interested in applying for the above position, details about our College, further information, and an application form are available on our website.
Lighthouse Learning Trust is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation, or religion.
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