Application Deadline: 31 October 2024 Department: Haulage Location: Tamworth Description Commitment to innovation and a drive to do things differently have seen Greenergy grow from a bedroom start-up to become a world leader in waste-based renewables, and the UK's leading fuel supplier. We endeavour to approach the status quo of an established industry with fresh eyes, and empower our people to develop and to deliver change through innovation. Our values underpin every interaction we have, whether with colleagues, customers, suppliers and the communities in which we operate. It is these values of Respect, Ownership, Care and Integrity that have delivered our growth as a business and developed strong customer relationships. Choose to work for Greenergy and you'll join a dynamic and passionate team, who are constantly looking to grow and improve. Purpose of Position Reporting directly into the Head of Fleet and Engineering, we are seeking a skilled Fleet Operations Manager to oversee, lead and manage our team of administrators based at Flexigrid head office at Tamworth. This role will promote a 'one team culture' taking ownership of the admin function activities, including insurance claims management, and asset management whist identifying opportunities to improve all functions within the department. This role requires expertise in data analysis and proficiency in Microsoft Office tools, supporting business decision making and shaping future strategy in all fleet activities. Key Responsibilities Team Leadership- Be the figurehead of the fleet department in Tamworth Manage and mentor a team of fleet administrators working different shift patterns. Oversee all administration duties and correct allocation of duties, ensuring completion within agreed timescales. Set objectives, provide feedback, and conduct performance reviews on a regular basis. Develop the administration team to create a culture of innovation and a 'can do' approach. Insurance Claims Management: Oversee the processing and resolution of fleet-related insurance claims. Collaborate with Greenergy Insurance Manager and our insurers to ensure timely settlements and maximum recovery of both at fault and non-fault claims Work with other departments to ensure that all elements of loss incurred in a claim are recorded and recovered To administer all fleet related insurance activities, being the first point of contact both externally and internally, ensuring all insurance claims have the correct information required, delivering the correct outcome for the business. Promote 'Golden Hour' around insurance communication from individual driver to insurance broker. Fleet Operations: Administration of various systems; include in house management database and various government portals Ensure all fleet activities are monitored, completed with any corrective actions agreed, resulting in clear improvements. Ensure compliance with required safety and regulatory standards. Be the owner of the operational fleet list and ensure that it links into the financial fleet master asset list Ability to contribute to and preferably write key fleet business justification document such as: Project papers, Asset disposals, Vehicle specifications, Monthly reports and Fleet presentations. Data Analysis: Collect and analyse fleet performance data. Generate reports to identify trends and opportunities for improvement. Produce monthly reports and update KPI's supporting any agreed corrective actions. Budget Management: Support setting budget levels for key supplier spends. Manage spend levels with key suppliers and be key liaison with the finance teams. Correlate and review monthly spending to ensure costs are controlled and purchase orders are minimised. Identify cost-saving opportunities within the department and the wider Flexigrid business. Stakeholder Collaboration: Drive collaboration between Fleet and other key departments such as Finance, Central Operations, Transport Managers, Compliance, Work closely with other departments to support business objectives. Communicate effectively with internal and external partners. Skills, Knowledge and Expertise Required Experience: Strong leadership and team management skills. Sound logistics/transport background Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Excellent analytical and problem-solving abilities. Strong communication both verbally, written and interpersonal skills. Skills and Education Required Able to manage deadlines and liaise with the operational and senior management team. Experienced approach to prioritisation of daily tasks and maintain a professional approach under pressure. Ability to effectively communicate with suppliers and key stakeholders in a professional and constructive manner. Collaborate with peers to balance daily workloads and support the business requirements Familiarity with fleet management software is desirable. Some fleet/engineering experience is desirable. Must work on own initiative and as part of a team and be capable of producing KPI's and reports for senior management. Benefits Competitive compensation: Enjoy a competitive salary, complemented by a generous performance-related pay scheme that recognises your achievements. Private medical insurance: Prioritise your health with comprehensive private medical insurance, including access to online GP services from AXA for you and your family. Enhanced company pension: Secure your future with enhanced company pension contributions that support your long-term financial goals. Cycle to work scheme: Embrace a sustainable lifestyle with our cycle to work scheme. Season ticket loan: Spread the cost of your commute and take advantage of annual discounts with an interest free season ticket loan. Volunteering and charity: We encourage you to give back to the community through volunteering days and charitable initiatives. Enhanced holiday allowance: Enjoy 25 days of annual leave, in addition to bank holidays. Global travel insurance: Travel with peace of mind, courtesy of worldwide multi-trip travel insurance coverage for you and your family. Employee discount platform: Access exclusive discounts through our employee discount platform. Enhanced parental leave: Generous maternity and paternity pay to support you and your family when you need it most. Greenergy are proud to be an equal opportunities employer and we are committed to equality of opportunity for all staff. We believe that diversity and inclusion among our colleagues is critical to our success as a global company. Employment at Greenergy is based solely on a person's merit and qualifications directly related to professional competence. We do not discriminate against any employee or applicant because of age, disability, sex, gender reassignment, sexual orientation, pregnancy, maternity, race, religion or belief, marriage and civil partnerships.