What this job’s about
We’re embarking on a project to re-fresh our current HRIS “People XD” (formerly “CoreHR”) to bring on-stream new modules to improve functionality for employees, line managers, and senior managers. Whilst our in-house specialist leads this project, we’re looking for someone to join our team who can make sure the system runs smoothly “as is”, handling day-to-day system entries and changes, generating cyclical MI, and implementing supplier-led changes/upgrades.
As an experienced HRIS professional, your voice will also be welcomed in the project as we develop the new modules, and, of course, as a member of the People Department (supporting employees and volunteers) you’ll be contributing to HR work through the rest of the team.
What you will be doing
* You will support the employee lifecycle (daily/weekly basis)
* As the first point of contact for all HRIS queries (People XD/Core HR), you will deliver excellent customer support to all users and investigate and resolve technical issues.
* Assisting with the day-to-day support of People XD entries, enquiries, and requests for reports/MI across all people lifecycle processes.
* Working collegiately between the internal ICT team, the People Department, and the Finance Department to ensure the accurate and efficient processing of people related data and information.
* Use functional and technical knowledge to provide employees with general guidance and informal training as needed.
* Update the system with changes to organisational structure, and support data quality checks to ensure highest standards of data quality.
* Support employee self-service and manager self-service functionalities.
* Ensure data security and compliance with relevant regulations.
* You will support on other cyclical activities (Monthly/Ad hoc specialist)
* Responsibility for producing and maintaining monthly analytical reports, at times on an ad hoc basis.
* Responsibility for creating, maintaining, and removing system user access and updating current role specific profiles when required in line with our Data Protection and GDPR processes/policies.
* Conduct regular audits to ensure data accuracy and compliance.
* Understanding and resolving technical issues and updates from the systems provider
* You will be our day-to-day lead for system management (Technical)
* Maintaining internal database files and tables and developing custom reports to meet the requirements of the business.
* Maintain existing system design and integrity such as reference tables, hierarchies, workflows, user defined fields (UDFs) and reporting functionality.
* Ability to interpret technical information provided by the systems operator in order to maintain, reconfigure or repair potential issues.
* You will also help with organisation-wide deliverables (Pay Award, Audit activity)
* Support HRIS Analyst in various large scale remuneration related projects, such as annual pay awards, insurance renewals, pay progression, etc.
About our People and our HRIS
* The National Trust for Scotland is one of the country’s leading conservation charities, looking after a diverse range of Scotland’s heritage across the Scottish mainland and islands – more than 120 sites!
* Our team of 1,100 employees and 2,500 volunteers carry out an amazing range of roles from archaeologists to accountants, from countryside rangers to curators, from fund-raisers to fire-fighters, and many more.
* Within the People XD system, we currently have the following modules: People Management, Talent Management, Insight, and Core Expense, with an outsourced payroll function.
Who are we looking for?
We would love to hear from you if you are/have:
* Analytical mindset with the ability to translate complex data into actionable insights.
* Ability to, with confidence and accuracy, handle and manipulate large amounts of data into usable spreadsheets
* You will be part of a large HR department, so will require an understanding that the employee lifecycle is an important context for the systems work you will be carrying out.
* Primarily you will work independently and manage multiple tasks simultaneously in a fast-paced environment.
* Ability to handle confidential information with maximum discretion.
* Demonstrates high accountability, attention to detail and ability to work independently.
* You will have superior problem-solving, troubleshooting and analytical skills.
* Strong interpersonal and communication skills with the ability to collaborate effectively with diverse stakeholders.