Job summary We are recruiting for a Clinical Workforce Administrator to provide administrational support to the Clinical Workforce Manager and the Clinical Workforce Team. We have a Clinical Workforce Team of around 40 staff made up of Nurses and other Allied Health professionals. The post holder will support the team in day-to-day administrational issues, and support the Manager in organising meetings, planning and implementing strategic plans, quality improvement and service development work. This is a part-time post working 24 hours. There is some flexibility in the hours to be worked. Main duties of the job Planning and Organisation Support the Clinical Workforce Manager in the day-to-day personal administration and administration associated in the management of the Clinical Workforce Team. Responsible for managing the managers diary, to ensure effective use of time, identifying, discussing and resolving and diary conflicts. Ensure preparation and availability of necessary paperwork and information required in advance of diary commitments. Manage communication into the office including electronic, paper, telephone and face to face in support of the manager in particular during times when they are out of the office or on periods of absence. Arrange and attend meetings including preparation and circulation of all associate papers/documentation, minute taking including specifying decisions made and any action points for subsequent approval by the Clinical Workforce Manager. Human Resources Undertake RTW interviews for Nursing and AHP team - escalating to Manager where more complex/ongoing issues Arrange induction programmes based on agreed template (in liaison with Clinical Workforce Manager and Rota team), and coordinate signing off of core skills and competencies for new and existing staff. Support staff on facilitating and ensuring that mandatory training and Revalidation is undertaken and escalate any issues to Clinical Workforce Manager. Please refer to Job Description for more information. About us Hereford Medical Group is a large General Practice Surgery providing care for patients living in and around Hereford City. We work across 4 sites with our primary site being a newly purpose built surgery located in Hereford. We are a people centered organisation, caring for a population of approximately 49,000 patients and employing approximately 180 permanent staff in addition to trainees. We place great value on our staff and offer the NHS Pension Scheme, on-site Occupational Health Services and competitive terms of employment. We offer internal promotion for vacancies and support learning opportunities. Our mission is provide highly quality and compassionate primary care. Date posted 22 January 2025 Pay scheme Other Salary £24,732.21 to £25,396.83 a year Starting at 12.65 per hour. Contract Permanent Working pattern Part-time Reference number A0871-25-0001 Job locations Station Medical Centre Station Approach Hereford HR1 1BB Job description Job responsibilities Please see the attached Job Description and Person Specification for further information regarding this role. If you have any further questions or wish to arrange an informal discussion regarding this role, please don't hesitate to get in touch. Job description Job responsibilities Please see the attached Job Description and Person Specification for further information regarding this role. If you have any further questions or wish to arrange an informal discussion regarding this role, please don't hesitate to get in touch. Person Specification Knowledge/Skills Essential Excellent written and oral skills Excellent interpersonal skills Proficient in MS office tools Other Essential Is caring and compassionate Qualities/Attributes Essential Good attention to detail Ability to communicate across multiple teams Ability to work autonomously and manage own workload Good team player Experience Essential Experience of dealing with the general public or staffing in some capacity Experienced administration skills, using one or more IT software systems Experience of working within a team Desirable Experience of Primary Care or another healthcare setting Meeting administration and coordination Experience of using Emis and GPTeamnet (IT systems) Qualifications Essential Have a minimum of 5 GCSEs, to include Maths and English Desirable Recognised secretarial/administrative qualifications Person Specification Knowledge/Skills Essential Excellent written and oral skills Excellent interpersonal skills Proficient in MS office tools Other Essential Is caring and compassionate Qualities/Attributes Essential Good attention to detail Ability to communicate across multiple teams Ability to work autonomously and manage own workload Good team player Experience Essential Experience of dealing with the general public or staffing in some capacity Experienced administration skills, using one or more IT software systems Experience of working within a team Desirable Experience of Primary Care or another healthcare setting Meeting administration and coordination Experience of using Emis and GPTeamnet (IT systems) Qualifications Essential Have a minimum of 5 GCSEs, to include Maths and English Desirable Recognised secretarial/administrative qualifications Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Hereford Medical Group Address Station Medical Centre Station Approach Hereford HR1 1BB Employer's website https://www.herefordmedicalgroup.co.uk/ (Opens in a new tab)