Job summary We need a Clerical Officer for our Pharmacy Team We are looking for an individual to join our busy Admin team to perform a range of administration and clerical tasks. We work cross-site and support the wider Pharmacy Team to ensure the department meets its core objectives. The position is office based, using computer software packages. A keen eye for detail is needed and being able to organise and manage workload appropriately. You may be required to participate in early/late rotas, work weekends and Bank Holidays. you must be able to travel to work and be flexible cross-site. The position is full time, however we would welcome applications for those who can do lesser hours. Main duties of the job You will have a senior role in our Admin and Clerical team and duties will include: Procurement Payroll Record Management Invoice reconciliation Staff training and supervision Development of documented procedures You will be required to effectively use IT Systems including MS Packages, ESR, Oracle and JAC. Experience of NHS systems and a Business Admin qualification is desirable. You must be accurate and conscientious, with a flexible approach to meeting service needs. You must also be able to develop effective working relationships and demonstrate excellent communication and organisational skills. The ability to work effectively both independently and with an existing team is essential. You will be required to liaise with senior staff within the Trust, representatives of external agencies, Pharmacy staff and others to effectively provide administrative and clerical duties for the Pharmacy Procurement team, Strategic Leadership Team and Pharmacy Leadership Team. About us Sandwell and West Birmingham NHS Trust (SWBT) is an integrated careorganisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality. Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens this year and will provide care to our local population from first class, purpose-built premises. As a result, the base of this role may change to MMUH. If this is applicable to your role, you will be informed during the recruitment process and continue your application with this understanding. The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities. We have three strategic objectives: Our People - to cultivate and sustain happy, productive and engaged staff Our Patients - to be good or outstanding in everything we do Our Population - to work seamlessly with our partners to improve lives Date posted 15 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Permanent Working pattern Full-time, Part-time, Flexible working Reference number 381-CO-6733830 Job locations SWB NHS Trust Sandwell & West Birmingham Hospitals NHS Trust Birmingham B18 7QH Job description Job responsibilities For further information about this role please see the attached Job Description and Person Specification for more information. Job description Job responsibilities For further information about this role please see the attached Job Description and Person Specification for more information. Person Specification Qualifications Essential GCSE English and Maths grade C and above or equivalent Skilled in the use of MS Office applications. Induction and continued personal development. Knowledge of finance coding structures and financial systems acquired through attending courses and study days, on-the-job and in-house training and carrying out a range of non-routine tasks all of which is equivalent to NVQ level 3 in accounting. Desirable HND in Business and Finance. Experience Essential Experience of office work systems. Experience of supervising other office/support staff. Significant recent experience of working within a financial office environment. Skills Essential Able to manage work load and organise daily tasks Person Specification Qualifications Essential GCSE English and Maths grade C and above or equivalent Skilled in the use of MS Office applications. Induction and continued personal development. Knowledge of finance coding structures and financial systems acquired through attending courses and study days, on-the-job and in-house training and carrying out a range of non-routine tasks all of which is equivalent to NVQ level 3 in accounting. Desirable HND in Business and Finance. Experience Essential Experience of office work systems. Experience of supervising other office/support staff. Significant recent experience of working within a financial office environment. Skills Essential Able to manage work load and organise daily tasks Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Sandwell and West Birmingham NHS Trust Address SWB NHS Trust Sandwell & West Birmingham Hospitals NHS Trust Birmingham B18 7QH Employer's website https://www.swbh.nhs.uk/ (Opens in a new tab)