HR Assistant The Role: The HR Assistant will work alongside the HR team to provide comprehensive administrative support across a broad range of employee lifecycle activities, including contracting and onboarding of new starters, coordinating induction days at Head Office and supporting the team with processing pay reviews and end of year appraisals. The HR Assistant is also the first point of contact for our drivers and responsible for the administration of our fleet of cars and vans, ensuring annual compliance of licences, insurance, MOTs and arranging driver training. Key Responsibilities: Support with the onboarding of new employees including, issuing new starter paperwork, completing background checks and requesting references Prepare and issue any other documentation needed for the end-to-end employee lifecycle including, salary letters, family friendly, change in roles, leavers Track probation reviews and complete associated letters and HR system and benefits updates Monitor the HR Inbox for new or ended absences and update the HR system daily, flagging to the HR Adviser any concerns or trends Generate monthly absence, headcount and working hours reports and distribute these to relevant managers Administer the monthly Service Recognition process and issue certificates and awards to employees on a monthly basis Arrange & host monthly and quarterly induction training, including arranging venue, food & accommodation, organising presenters and overseeing the day Book employees onto external training courses, liaising with suppliers and employees and process Learner Agreements Update training records after employees have complete training & courses Act as the first point of contact for drivers, offering quick resolutions to their queries or needs Ensure all new company car drivers are created on relevant fleet systems and have all the necessary fleet, DVLA checks and training completed before driving on company business Administer the company fuel cards including; orders, cancellations, distribution and maintaining both fuel card and fuel spend data Support the HR Team with accident management, ensuring that all incidents are kept up to date and our employees are well informed throughout the process Liaise with suppliers to authorise vehicle repair costs and process associated invoicing Ensure all grey fleet vehicles are compliant to our requirements, records kept up to date, including; operating within age and mileage policy and periodic checking of insurance/MOT, service records Process all road traffic fines or speeding tickets incurred by the fleet vehicles in appropriate timescales Issue annual insurance, policy updates and driver packs to drivers as new starters or annually Continually review and update the HR SharePoint Pages to ensure they are user friendly, relevant and engaging for employees Complete regular audit all HR systems or data and identify and chase for any missing paperwork Undertake any other duties/ad-hoc work and specific tasks in order to support the HR Team What you'll bring: As a small HR Team we are looking for someone to fit seamlessly into the team, bringing enthusiasm and a positive can do attitude to each task A strong sense of empathy and compassion is essential as you will be supporting employees and managers to deal with personal situations that require sensitivity and confidentiality Having an adaptable and problem solving mindset, that enjoys working through change and varying tasks throughout the day, and developing effective solutions promptly A strong attention to details, ensuing accuracy and thoroughness in all communications, documents and data inputs A desire to learn and grow, there are opportunities to develop this role over time and we are supportive of offering training and external qualifications Previous experience working with a fleet of cars Level 3 CIPD or willing to work towards Previous experience in an HR Team Previous experience of working in a busy administration role Knowledge & Skills: Strong Microsoft 365 skills, including manipulation of Excel spreadsheets and mail mergers Ability to communicate effectively with employees across all levels of the business, via telephone, in writing or face to face. Ability to maintain a high level of confidentiality. An upbeat and positive attitude contributing to the maintaining of a positive environment to work within Highly organised, have excellent attention to detail and can manage conflicting priorities Excellent written and verbal communication Driving licence and willing to move around cars Excellent analytical and critical thinking skills Strong time management and organisational skills Hybrid Working: While our Head office is a place to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. This role is based at our head office in Berwick. Training will also be required to take place in Berwick. Once your training has been completed, hybrid working pattern can be discussed to ensure they meet business needs and requirements. There are activities and meetings that you will need to support in-person held within the office. As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. There may be times when the volume of applications means we cannot take all eligible candidates to interview. Remember, you only need to share what you are comfortable to, for us to support your request. Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee. The Company Posturite is the UKs leading provider of ergonomic solutions. We have been providing specialist DSE assessments, services and solutions for more than 30 years. Posturite help thousands of people and clients improve the health, happiness and productivity through a range of solutions including DSE assessments, ergonomic product provision, furniture, and a range of Enablement assessments and training to assist individuals. Not only do we work directly with individual customers and end users, we also work with a diverse range of clients from the public and private sector, including many charities. We are proud to assist over 75% of FTSE 250 companies and 50% of central government organisations. Our employees have a wealth of experience, with individuals who can offer case management for musculoskeletal, disability and other specialist areas. We provide over 20,000 assessments per year to all parts of the UK, this includes traditional DSE assessment but also offer a range of enablement assessments in areas such as visual or hearing impairments, dyslexia, dyspraxia, and all neurodiverse conditions. ADZN1_UKTJ