Salary 45000,
Legal Secretary - City - £45,000
Hybrid working, 09:30-17:30
Wise May are looking for a Legal Secretary to join our client, a personable and progressive law firm based in the City. This is a great opportunity to join the friendly team who reward hard work.
Duties to include:
* Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis
* Arrange meetings, book conference rooms, refreshments, check rooms prior to meeting etc. and liaise with other attendees, both internal and external
* Arrange for travel bookings and related details to be made through the support teams
* Arrange for the completion of photocopying, printing, organising couriers, send out of letters, faxes etc.
* Arrange for files to be opened and closed, supervise general filing requirements and record keeping
* Use effective systems to ensure that both short and long term tasks are completed within required timescales
* Support lawyers in marketing activities including involvement in preparation of pitches and presentations
* Liaise with administrative support departments on behalf of lawyers as required
* Liaise with the Legal Support Manager over any planned absences, arranging cover as necessary and communicating this to the relevant lawyers
* Become an active part in the care of clients and gain greater understanding of contacts/clients
* Enter, maintain and update client details and relevant information on the firm’s contacts system
* Deal with basic client queries and general administration
* Arrange client meetings
* Assisting with the preparation of monthly reports and monthly billing schedules.
* Type urgent/short/confidential correspondence and emails
* Assist with partner diary management and booking meetings.
* Produce and maintain Excel spreadsheets as required, or Powerpoint presentations.
Skills:
* Trustworthy and able to handle confidential information / sensitive situations discreetly
* Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
* Knowledge of law firm financial systems and billing arrangements
* Accurate typing speed of at least 60 words per minute
* Excellent telephone manner and competent knowledge of telephone system
* Excellent communication, organisational and team skills, unflappable
* Excellent attention to detail
* Flexible and dependable, able to take the initiative
* Able to remain calm under pressure and work to tight deadlines
* Conscientious, approachable and enthusiastic
* Able to quickly build confidence, respect and trust with others
* Have a positive attitude to daily tasks and have a solutions focussed working method
* Good team player, one able to understand and live the core values of the firm
Benefits:
* Discretionary bonus scheme
* Well being Wednesdays
* Sports and Social clubs
* Volunteering days
* Subsidised restauranton site
* 25 days annual leave
* Life insurance
* Law Care
* Enhanced Statutory Maternity, Paternity, Shared Parental & Adoption pay.
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