We are assisting a leading global Professional Services organisation with the recruitment for a Facilities Assistant to join the business.
This is an office-based role Monday to Friday.
Reporting into the Head of Facilities and Procurement, the role will work as part of a busy and growing team. The main focus of the role will be to provide the business with all facilities maintenance support at their busy London head office. This role would be ideal for candidates with a grounding within facilities who are looking to gain experience and progress their career longer term into a facilities manager position. Key duties and responsibilities will include:
* Managing all areas of facilities, including maintenance, liaison with contractors, archiving management, reception, Health & Safety, post room, and procurement (90% Facilities / 10% Procurement).
* Managing the facilities management mailbox.
* Conducting daily floor walks to ensure Health & Safety compliance.
* Conducting health and safety inductions with new starters.
* Carrying out minor building maintenance to maintain a safe and operational environment.
* Responsibility for minor electrical, plumbing, and carpentry works, and liaising with approved contractors to provide support with staff requests, painting, decorating, and repairs.
* Acting as a point of contact for building contractors responding to breakdowns and planned maintenance visits.
* Overseeing and supporting the facilities apprentices.
* Dealing with ad hoc cleaning requirements and liaising with cleaning contractors.
* Ensuring the smooth running of archive storage facilities.
* Arranging couriers for the business.
* Collecting, sorting, and delivering all incoming mail, internal mail, newspapers, and magazines promptly each working day.
* Franking and dispatching outgoing mail, including collecting, sorting, and delivering other deliveries.
* Delivering stationery and other items as required, and checking and restocking copier paper each working day.
* Adding purchasing requests on the systems and managing PO requests.
* Raising general product requests in line with department requirements.
* Ordering stationery and other office equipment.
* Liaising, ordering, and negotiating with suppliers.
* Providing procurement administration and supporting the senior members in the team.
* Dealing with queries from the business on purchasing requests.
For this role, it is essential that candidates have proven experience within facilities administration and hold basic Health & Safety knowledge (Ideally NEBOSH although not essential).
Candidates will need to possess strong communication skills, be friendly, helpful, and able to use their own initiative.
This is an excellent role for candidates who are looking for a career within facilities management and will be financially supported with gaining the NEBOSH qualification.
Working for a market leader and as part of a busy and friendly team, you will be offered a fantastic benefits package and working conditions, including 32 days holiday plus stats, enhanced pension scheme, private healthcare, life assurance, and many more.
This is an immediate need, so candidates will ideally be on short notice, although one month will be considered for the preferred candidate.
For more information, please apply online and a consultant from Cameron James will be in touch.
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