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With offices in the UK & EU, supplying Retail, E-commerce, and Foodservice companies with a variety of high-quality products sourced from a vast network of global suppliers.
Their modern offices offer a fresh approach, providing a space that generates creativity for all who work there while fostering a collaborative and innovative work environment. As they continue to expand, we are seeking an Admin Assistant to join our team and play a pivotal role in ensuring the seamless flow of sales orders through our organisation.
Overview:
As an Admin Assistant, you will be responsible for managing and processing sales orders efficiently and accurately. You will act as a vital link between our sales team, customers, and various internal departments to ensure a smooth order-to-delivery process. This role requires exceptional attention to detail, strong communication skills, and the ability to thrive in a fast-paced, customer-focused environment.
Responsibilities:
1. Receive and process Sales Orders ensuring timely order processing.
2. Arrange deliveries and book out stock – liaising with Transport and Coldstores.
3. Update and invoice sales.
4. Manage credit notes.
5. Handle credit control – sending statements and chasing overdue invoices.
6. Order stationery.
7. Provide support to the Managing Director.
8. Identify opportunities for process improvements and assist in implementing them to enhance efficiency.
9. Provide general sales and admin support.
Skills:
1. Excellent written and verbal communication skills, with a confident professional telephone manner.
2. Computer literate and proficient in Microsoft Office Suite (Excel, Word, Teams, and Outlook) with excellent numerical skills.
3. Minimum of 12 months experience within a similar role.
4. Ability to prioritize in a fast-paced environment with a flexible approach.
5. Excellent organisation with high attention to detail.
6. Tenacious and resilient individual and team player capable of building strong relationships with customers and suppliers.
7. Positive, self-motivated, ambitious, proactive, with a “can-do” attitude.
Hours:
8am to 4pm with 30 minutes lunch.
Salary: £25,000.00 per year.
Hybrid working – 4 days office-based and 1 day working from home (Following 3-month probation).
Full UK Driving Licence desirable.
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