Band 3 Personal Secretary
Location: Kinnoul, Knockbracken Healthcare Park
Hours: 37.5 hours per week, Monday to Friday, 9 AM - 5 PM
Duration: Initially for 4 months, possibility of extension
Brook Street is excited to announce an opening for a Band 3 Personal Secretary at Kinnoul, Knockbracken Healthcare Park. This role is essential in providing effective secretarial support to the Senior Management Team and their staff within the community teams.
Key Responsibilities
* Diary Management: Organise and maintain diaries, schedule meetings via Outlook, and take minutes during meetings.
* Document Preparation: Prepare reports and documents for meetings, ensuring accuracy and timeliness.
* Administrative Functions: Handle day-to-day office tasks including managing correspondence and queries from service users, relatives, GPs, and outside agencies.
* Communication Management: Effectively deal with incoming calls from patients and other stakeholders, ensuring messages are taken accurately and followed up as necessary.
* Mail Management: Record incoming and outgoing mail efficiently.
* Data Provision: Assist in providing information and data as required.
Essential Qualifications
1. Minimum of 5 GCSEs