The Job description is attached. The worker will be required to work in the Civic Offices, Borehamwood, fully office based until trained, and then at least 3 days per week in the office (up to 2 days from home).
The Candidate should be able to work as part of a wider Finance team with specific responsibility for Accounts Payable in support of the Senior Creditors Officer. The role involves assisting in the operation of the Council’s Sundry Creditors System. To scrutinise and authorise invoices processed by relevant departments and to ensure compliance with construction industry scheme (CIS) regulations.
Responsibilities:
* To check validity of invoices and supporting paperwork from other departments, to remedy errors or inaccuracies and clear for payment.
* To ensure all batches are properly interfaced with the Account Payable and General Ledger.
* Co-ordinate the dispatch of invoices to Managers for approval, investigate unpaid invoices and make general enquiries.
* Recording invoices as they come in on a daily basis having an awareness of VAT rates and CIS implications.
* Input invoices onto finance system and code to correct account code and cost centre ensuring that all invoices have been authorised in accordance with the scheme of delegation.
* Ensure that suppliers are paid to agreed terms and Performance Indicator targets are maintained.
* Prepare weekly BACs payment run including the generation of remittances to suppliers.
* Download AUDDIS, ADDACS and AWAC reports from Bacs as required.
* Reconcile ledger accounts to supplier statements.
* Deal with calls from suppliers and queries promptly and appropriately.
* To monitor self-employed creditors and ensure that employment law procedures have been followed.
* To monitor the construction industry scheme (CIS), to ensure correct deduction of tax, and complete related HMRC returns.
* To ensure that all accounts payable documents are archived accurately and promptly.
* To assist departments including Unit Managers and Heads Of Service in respect of Accounts Payable and e-procurement queries.
* Assist in the promotion of the use of Purchase Order across the Council and to ensure correct procedures are followed.
* To be the main requisitioner for the Finance department orders ensuring that orders are receipting promptly.
* To administer the Council’s Petty cash re-imbursement system and process orders for coinage for Kiosk as required.
* To administer the Council’s cheque processing system to ensure cheques are scanned and processed promptly.
* To deputise for the Senior Creditors Officer as required.
Rate: £17.50 per hour
Job Types: Full-time, Fixed term contract
Contract length: 2 months
Expected hours: 36 per week
Schedule:
* Monday to Friday
Experience:
* local authority: 1 year (preferred)
Work Location: In person
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