Purpose: To assist the Head of Finance with day-to-day accounting tasks.
Responsible to: Head of Finance.
Location: Office at Bayfield near Holt.
Job term: Part-time, 22.5 hours per week.
Annual leave entitlement: 25 days plus 8 days bank holidays pro rata.
Salary details: Grade 2: £28,794 to £30,033 pro rata (9% employer Pension Contribution).
Norfolk Rivers Trust’s ambition is to deliver catchment-scale change to our water environment. We are dedicated to protecting our watercourses from pollution, improving habitat and ecological functioning of streams and rivers, and enhancing resilience to climate change.
Since our founding in 2011, the Trust has grown to a team of over 30 employees. Together, we are delivering major projects such as river re-meandering and floodplain connections, farming and land management advice, new constructed wetlands, species re-introductions and community engagement.
Job Description:
The overall purpose of this role is to assist in the management of the day-to-day accounting functions, ensuring financial records are maintained accurately, and month-end and year-end deadlines are met.
Another key aspect of the role is to maintain communications and working relationships with internal members of staff and external partners.
Internal:
Main communication will be with the Head of Finance, and a working relationship with all other members of staff.
External:
Main external communication will be with contractors and partners who are collaborating on projects. Developing and maintaining strong relationships with them is crucial.
Maintenance of all accounting records on an ongoing basis for Norfolk Rivers Trust and its trading arm Rivers Ecology Limited to include:
1. Accounts Payable: Oversee the supplier payment process; ensure suppliers are paid according to terms, payment runs are prepared regularly, and new supplier accounts and amendments to supplier bank details are managed appropriately. This will involve some transaction processing.
2. Accounts Receivable: Oversee and action the sales invoicing process, ensuring income is invoiced and recorded promptly and accurately. This will involve some transaction processing.
3. Timesheets & Expenses: Oversee the monthly entry of timesheets and expenses into the accounts package.
4. Banking: Ensure the bank account reconciliations are kept up to date.
5. Intercompany Accounts: Manage the transactions between the entities in the group, ensuring accurate recording.
6. Year-end: Be involved in the annual audit process.
7. Payroll: Assist in the monthly payroll.
8. Project Claims: Prepare expenditure reports for funders on a timely basis.
9. Continual Improvement: Seek to continually improve the finance function, building a strong and respected support service within the organisation, as well as assist in developing the use of finance systems to achieve process improvements and efficiencies and improve recording of data.
10. Other ad-hoc duties: Undertake other ad-hoc duties and projects as agreed with the Head of Finance.
Person Specification:
Education and Qualifications
1. Bookkeeping qualification equivalent to AAT Level 3.
Experience and knowledge
1. Clear commitment to the vision and values of Norfolk Rivers Trust.
2. A demonstrable ability and attitude to work corporately and collaboratively.
3. Technical accounting skills.
4. Good organisational and report writing skills.
5. Technical knowledge and practical experience of Gift Aid, VAT and other regulatory issues.
6. Proficient in Excel, Microsoft 365 and SAGE software applications.
7. Excellent time management and planning skills, and ability to work under own initiative and as part of a team.
8. Full UK driving licence with own car covered by business insurance is essential.
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