Job DescriptionMain duties & responsibilities
* Assist the F&B Support Team Manager with everyday duties.
* Accurately raise invoices, purchase orders and credits in the New Sage X3 system.
* Assisting the F&B Support Team Manager with reconciliation of the revenue sheets for venues / events each week.
* Assisting the F&B Support Team Manager with debt collection.
* Reconcile and data upload credit card receipts to a software portal
* Reconciliation of meal vouchers post event if applicable.
* Provide a high quality, professional response to all telephone and email enquiries from concessionaires, sub-contractor and suppliers.
* Provide administrative support to the F&B Support Team Manager for Food & Beverage and Venue Managers within the 3 division.
* Assist in the maintenance of the Salesforce Database.
* Manage and order staff Uniform for the Group
* Provide a point of contact for concessionaires whilst facilitating the close liaison with all internal departments, passing on information as required.
* Liaise with Venue Managers within the 3 division with regards to the line-up per event and collate all the relevant information from each department.
* Support your team members with Accreditation, hiring and H&S if necessary
* Undertake general administrative tasks including filing and archiving.
* Take into consideration sustainable solutions and best practices to ensure we take responsibility for reducing our impact on the environment and support the companywide sustainability strategy.
* Any other duties that may be required from time to time for the smooth running of the business.
Job RequirementsEssential
* Good communication and interpersonal skills with the ability to build effective business and customer relationships.
* Strong organisational and time management skills, with the ability to multi-task and prioritise appropriately.
* Educated to a high level of numeracy and literacy, with a good eye for detail.
* Fully competent in MS Office (Intermediate level in Excel).
* Discreet and reliable.
Job BenefitsIn return for your hard work
* 28 days holiday allowance, plus bank holidays on top.
* Life cover, company pension scheme and employee assistant programme.
* Access to Medicash, a healthcare cash plan reimbursing the costs of dental treatments, optical and more! As a Medicash member, you can also access an online GP service as well as gym, and retail discounts.
* The opportunity to ear some extra cash by using our refer a friend programme.
* We also have fortnightly lunches and regular social activities, plus the opportunity to be involved in some of the UK’s most prestigious sporting events and festivals!