As Finance Officer you will provide effective and efficient day to day management of the finance function across the organisation.
Abour ReMind UK
ReMind UK (formerly RICE) leads and collaborates on essential research and service delivery to improve the health and find effective treatment for those impacted by dementia and other related conditions.
ReMind UK is a cutting-edge research and treatment centre located in Bath, working in both clinical trial and academic research. We are an independent charity focused on essential research and provide support for people with dementia and other conditions of older age, their families and carers; dedicated to improving the quality of life of everyone involved. Our contracted NHS Memory Clinic service and post diagnosis activities also provide support to patients, families and carers.
ReMind UK has recently undergone a major rebrand and was formerly known as RICE The Research Institute for the Care of Older people and you may see both names used in relation to this role and our wider activities during the phased transition.
THE ROLE
The role would suit an experienced bookkeeper/finance officer who is able to and enjoys working with colleagues across a multi-disciplinary team. You will run our day-to-day finance functions in Xero, and its associated apps (Dext, Approval Max, Apron), and the monthly payroll in Sage working closely with the Manager. You will need experience of working in a busy finance function and have an ability to work on your own and to deliver competing priorities to deadlines.
KEY RESPONSIBILITIES
* Ownership and management of the general ledger.
* Assist with the production of the management accounts preparation (prepayments, accruals, depreciation, monthly journals, deferred and accrued income)
* Obtaining authorisation from budget holders for expenditure using the Apps and managing the organisational purchase order system.
* Cash Management Prepare and plan payments within timescales of Suppliers via BACS and monitor cash balances across accounts
* Accurate and timely processing of Invoices within accounting system Xero and associated Apps ensuring correct VAT categorisations.
* Process and pay staff and volunteer expenses in line with company policies.
* Managing Petty Cash transactions and reconciling within the accounting system.
* Issue sales invoices to customers based on services provided and track income from Clinical Trials, academic grants and charity grants and invoice accordingly.
* Reconciling all the bank statements within the accounting system.
* Prepare for banking and deposit cash and cheques received on a regular basis.
* Focal point of contact for any finance queries.
* Sales and purchase ledger credit control and maintaining suppliers information.
* Prepare, reconcile, and submit quarterly and annual VAT returns.
* Account and reconcile all fundraising income between Xero and Beacon.
* Prepare, reconcile, and submit quarterly Gift Aid returns using Beacon.
* Assist with preparation of monthly payroll using Sage, ensuring timely payments to staff, HMRC, and pension provider.
* Maintain the fixed asset registers including depreciation.
* Assist with the annual statutory account preparation ensuring invoices are correctly filed and ready for inspection.
* Provide ad hoc support to the finance manager when required.
* Support with the development of new systems and procedures
PROFESSIONAL & EDUCATIONAL RESPONSIBILITIES
* Keep up to date with financial developments and best practice for companies, charities and not-for-profit organisations
* Comply with all ReMind UK policies and Standard Operating Procedures (SOPs) and mandatory training requirements.
* Actively pursue training opportunities in Charity Finance, VAT Legislation and other relevant areas.
OTHER RESPONSIBILITIES
* All ReMind UK staff must be eligible to work in the United Kingdom
* All staff are required to undergo full Disclosure and Barring Service (DBS) checks
* All staff are required to carry out other such duties as may reasonably be required for the smooth running of ReMind UK