An opportunity has arisen to join our secretarial department for the role of a GP assistant (clerical). This position will be on a part-time basis.
Hours are Monday & Tuesday 9.00am to 5.00pm with an unpaid 30-minute lunch break (15 hours).
Start date will be as soon as possible.
Main duties of the job
The successful applicant will support the smooth running of clinics by performing the more routine administration tasks on behalf of the GPs, freeing up their time to focus on the patients.
Duties will include:
1. Reviewing and coding of clinical correspondence and prioritising for the GP in terms of actions required.
2. Signposting correspondence to other members of the team such as clinical pharmacist etc.
3. Arranging appointments, referrals, letters, tests and follow-up appointments for patients.
4. Co-ordinating patient related meetings such as MDT, safeguarding, palliative care, ensuring minutes are taken, medical records updated and actions taken.
5. Completing basic (non-opinion) forms and core elements of some forms for the GP to approve and sign such as insurance forms, mortgage, benefit agency forms.
6. Preparing, reviewing and sending subject access requests for medical records.
7. Explaining treatment procedures to patients.
8. Organising and booking private medical examinations.
9. Helping the GP liaise with outside agencies e.g., contacting on-call doctor to ask advice or arrange admission while the GP can continue with their consultation.
10. General office duties including typing, photocopying, filing, processing paperwork.
11. Post external mail and arrange recorded delivery where necessary.
12. Any other duty considered relevant to the role.
About us
Stonehill Medical Centre is looking for an individual to join our friendly and innovative team. If you are enthusiastic and a quick learner looking for an exciting challenge, we would love to hear from you.
With our supervision and support, we have developed a fantastic team of 58 staff. We have a strong team ethos and emphasis on wellbeing and, with over 50% of our staff having more than 10 years service, we think this speaks for itself!
Our Practice serves around 14,700 patients, split over 2 sites within close proximity of each other and easily accessible from local motorway and public transport links. We are rated Good in all areas of CQC and we are proud of our team and our achievements.
Our friendly team will welcome and embrace new team members in our well-organised and relaxed environment.
Job responsibilities
GP Assistant (Clerical)
Job Description
Responsible to: Senior Management Team and Secretarial Line Manager
Accountable to: Senior Management Team and GP Partners
Base: Stonehill and Highfield
Salary: Equivalent to AfC band 4
Please see attached for full job description.
Person Specification
Qualifications
* English and Maths GCSE Grade A to C/4-9 (or equivalent)
* GPA training
* Medical Secretarial training
* Care Certificate
* NVQ Level 2 in Health and Social Care.
Experience
* Can carry out duties to a high standard according to established protocols or procedures, or systems of work.
* Ability to work well under pressure
* Strong organisational skills
* IT literate
* Willingness to work flexibly potentially across multiple sites
* Good understanding of the importance of confidentiality
* Demonstrates basic factual knowledge of field of work
* Ability to demonstrate excellent communication skills
* Previous experience of working in Primary Care or similar NHS setting (at least 2 years)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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