Job summary We are recruiting The role: Administrative Assistant (Band 2) The Department: Digital Health Records Are you: Positive? Empathetic? Reliable? IT literate? Motivated to support the NHS? Do you have: A good work ethic? Initiative? A passion to support your team? A willingness to learn and develop your skills? As an Administrative Assistant you will play a vital role in supporting the management and flow of Health Records to provide outstanding service to all speciality department's and patients. If you enjoy working in a fast paced environment and wish to be part of a team striving to make a difference and have the opportunity to develop your skills and you can answer "yes" to the above then we want to hear from you. The successful candidate would need excellent administration and communication skills and the ability to remain calm in an extremely busy office environment.A good working knowledge of Digital Systems is desirable, but a flexible approach set against a fast moving environment is essential. Main duties of the job We are looking for a well organised and motivated person, with a can-do attitude to provide a high quality and efficient administrative service in the busy and demanding environment of Digital Health Records and Clinic Preparation. Potential applicants should ensure they evidence the skills listed above in their application. About us In return we offer our employees: Training & development including paid apprenticeships leading to valuable qualifications Career progression opportunities 27 days paid annual leave plus bank holidays rising to 33 days with continued service Contributory pension scheme Flexible working patterns The Trust is an equal opportunities employer and believes in treating everyone with dignity and respect. We encourage applications from all sectors of the community. We are committed to the health and wellbeing of our staff and we have a number of initiatives which promote our supportive and inclusive approach to staff health and wellbeing. With a wide range of staff benefits available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to nurseries at EDGH and Conquest, staff restaurants and on-site staff accommodation. In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme which is available to staff 24 hours a day 7 days a week. Onsite parking is available from only £30 a year. There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today. Date posted 08 November 2024 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year per annum, pro rata Contract Fixed term Duration 12 months Working pattern Part-time Reference number 374-LC9224 Job locations Conquest Hospital The Ridge St Leonards On Sea TN37 7RD Job description Job responsibilities Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us. Please note: This advert may close early if a high volume of applications are received Job description Job responsibilities Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us. Please note: This advert may close early if a high volume of applications are received Person Specification Qualifications Essential Good general education Ability to undertake additional training on departmental IT and manual systems Computer literate Desirable GCSE level or equivalent in English and Maths Experience Essential Evidence of substantial clerical experience, especially in relation to filing systems Desirable Experience and understanding of a Patient Administration System (PAS) Experience of an electronic Health Records tracking system Experience of an Electronic Document Management (EDM) System Skills Essential Ability to undertake additional training on departmental IT and manual systems Experience using MS Office Desirable Experience using multiple different IT Systems Person Specification Qualifications Essential Good general education Ability to undertake additional training on departmental IT and manual systems Computer literate Desirable GCSE level or equivalent in English and Maths Experience Essential Evidence of substantial clerical experience, especially in relation to filing systems Desirable Experience and understanding of a Patient Administration System (PAS) Experience of an electronic Health Records tracking system Experience of an Electronic Document Management (EDM) System Skills Essential Ability to undertake additional training on departmental IT and manual systems Experience using MS Office Desirable Experience using multiple different IT Systems Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name East Sussex Healthcare NHS Trust Address Conquest Hospital The Ridge St Leonards On Sea TN37 7RD Employer's website http://jobs.esht.nhs.uk/ (Opens in a new tab)