Associate Director, Facilities and Administration, London
£96,000 DOE + bonus + benefits
927479
Do you have a breadth of experience in facilities management combined with a proficiency in French and fluency in English?
Have you managed offices in the UK and other European countries?
Do you have experience as a line manager?
Are you highly customer-focused, and is your background in professional services?
Are you a confident stakeholder manager, able to build consensus within an international consultancy?
A US financial consultancy firm is looking for a leader in office operations based in their central London office to manage the day-to-day facilities and administrative operations in both London and Brussels. You will be responsible for project management, financial oversight, and vendor management in the UK and Belgium and will manage a small team.
This role will be office based 5 days initially, moving to 4 days.
What you’ll be doing day-to-day:
* Developing and monitoring policies and procedures relating to office operations in the UK and Belgium
* Managing and advising on office operations including office vendors and maintenance requirements
* Liaising with US headquarters model while representing firm and office leadership locally
* Leading and managing a team of support staff in London and eventually Brussels
* Working with vendors, real estate agents, contractors to ensure successful operations
* Preparing and managing office operating budget for each location
* Partnering with the COO to lead construction projects (build-outs, renovations, remodels, relocations), sharing knowledge and guidance on regulations
* Developing and maintaining professional working relationships with building management/staff
* Cultivating relationships with local service providers and vendors
* Overseeing office appearance, working with interior designers, consultants and senior management
* Managing an emergency management, safety, and environmental programme
* Implementing space planning and making recommendations for seating
* Creating a schedule and communication plan for office events in London and Brussels
* Liaising with Facilities and Administration managers in support of firm wide projects and programmes
The skills you need to bring:
* Office operation leadership experience, directing facilities management in a professional services firm
* Experience managing start-up offices as well as well-established and growing offices across jurisdictions
* Significant project management experience
* Strong understanding of facilities, including budgeting, cost allocations and project cost estimating
* Proven successful background in managing facilities and administrative teams in international contexts
* Significant experience in identifying and managing multiple vendors
* The ability to adapt and apply best practices while ensuring compliance with local laws
* Excellent written and verbal communication skills in English, proficiency in French
* Understanding of local regulations and compliance requirements in London and Brussels
* Excellent people management skills
* Proficiency using Microsoft Office
* Ability to travel between London and Brussels as needed
* NEBOSH General Certificate preferred
* University degree or equivalent work experience
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