Job summary Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT. University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for detailed job description of the role. Main duties of the job An exciting opportunity has arisen for a Medical Staff Administrator to support the General Intensive Care & Surgical HDU teams within Critical Care at University Hospital Southampton. This role will provide GICU and SHDU with administration support for the consultant team and resident medical Staff medical. About us University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast. We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information. At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute. Date posted 17 February 2025 Pay scheme Agenda for change Band Band 4 Salary Depending on experience £26,530 - £29,114 per annum (pro rata) Contract Permanent Working pattern Full-time, Part-time Reference number 188-AC080225 Job locations Southampton General Hospital Southampton SO16 6YD Job description Job responsibilities To provide a comprehensive secretarial and administrative service to the Critical Care teams of GICU and SHDU including Matron/Clinical Lead, Consultant/senior nursing staff and junior medical staff. a) Ensure all relevant Medical eRosters are maintained correctly and submitted in a timely manner for payroll for additional payments including db rotas and Healthroster.b) Ensure the correct allocation of Consultants/Doctors annual leave and update calendar and rotas accordingly.c) Support Care Croup medical recruitment.d) Provide support for Care Group medical staffing projects. Job description Job responsibilities To provide a comprehensive secretarial and administrative service to the Critical Care teams of GICU and SHDU including Matron/Clinical Lead, Consultant/senior nursing staff and junior medical staff. a) Ensure all relevant Medical eRosters are maintained correctly and submitted in a timely manner for payroll for additional payments including db rotas and Healthroster.b) Ensure the correct allocation of Consultants/Doctors annual leave and update calendar and rotas accordingly.c) Support Care Croup medical recruitment.d) Provide support for Care Group medical staffing projects. Person Specification Qualifications, Knowledge & Experience Essential Level 4 Diploma or equivalent experience Knowledge across a range of administrative work procedures including non-routine elements Detailed knowledge of admin procedures and working processes Significant experience as a secretary or administrative assistant in a customer-focused environment Experience of complex staff rosters A good understanding of the importance of confidentiality and data protection Desirable Previous experience of working within the NHS Proficient in the use of all hospital computerised IT systems relevant to the role (Healthroster, ESR, TRAC, eRota) Experience of recruitment Trust Values Essential Patients First Always Improving Working Together Person Specification Qualifications, Knowledge & Experience Essential Level 4 Diploma or equivalent experience Knowledge across a range of administrative work procedures including non-routine elements Detailed knowledge of admin procedures and working processes Significant experience as a secretary or administrative assistant in a customer-focused environment Experience of complex staff rosters A good understanding of the importance of confidentiality and data protection Desirable Previous experience of working within the NHS Proficient in the use of all hospital computerised IT systems relevant to the role (Healthroster, ESR, TRAC, eRota) Experience of recruitment Trust Values Essential Patients First Always Improving Working Together Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospital Southampton NHS Trust Address Southampton General Hospital Southampton SO16 6YD Employer's website https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)