Background C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before. C40’s team of 400 staff is based in offices in London, in New York, Johannesburg, Singapore, Delhi, Rio de Janeiro, Copenhagen, Beijing and Paris, and individual staff based across 25 different locations. The strategic direction of the organisation is determined by an elected Steering Committee of C40 mayors, which is chaired by Mayor Sadiq Khan of London and Mayor Yvonne Aki-Sawyerr of Freetown. Three-term Mayor of New York City Michael R. Bloomberg serves as President of the C40 Board of Directors, responsible for operational oversight. A regionally diverse management team, led by Executive Director Mark Watts, leads the day-to-day management of C40. C40’s three core strategic funders are Bloomberg Philanthropies, the Children’s Investment Fund Foundation and Realdania. Our international staff work with the C40 network under the leadership of city governments to deliver this mission. Using a data-driven approach, our team identifies and promotes the exchange of proven programmes and policies developed by cities; provides world-class research, technical expertise and access to key partners to deliver new programmes and policies with cities; and communicates cities’ individual achievements and collective leadership. Diversity Statement C40 is committed to supporting and promoting equity and diversity and creating an inclusive working environment for everyone. We believe that when people with different life experiences are involved in decision-making, we deliver better. We believe having a diverse workforce ensures we connect better with all the different communities and people affected by the climate crisis. This enables us to make better decisions which lead to better outcomes in the work we do through increased creativity, productivity, greater global impact alongside a broader perspective and approach to our work. We welcome applicants that are diverse in terms of age, gender identity, sexual orientation, physical or mental ability, ethnicity and perspective. Our goal is for C40 to be an environment where everyone, from any background, can flourish and can be themselves whilst contributing to our mission. If you identify as a person with a disability, we work to provide reasonable appropriate measures and any additional support needed to provide an equitable working experience. If you are living with a disability, chronic illness or neurodiversity please inform us, to provide you with the proper assistance in the application process. C40 promotes a work culture where staff can input to improve equity, diversity and inclusion through staff-led groups and formal forums. We know that creating our ideal working environment is a learning process and we are committed to the ongoing effort. Department Description: The C40 Cities Corporate Services team is an internal support service function managing resources for the achievement of C40’s Cities' strategies. It also ensures compliance with legal and financial obligations and works to improve governance and accountability across the organisation. The C40 Corporate Services team is at the heart of the C40 organisation and plays an important role supporting the Executive Director and Management Team in the delivery of administration, asset management, finance, information technology, facilities, legal and human resources. Position Description: The recruitment of the diverse talents is key to the achievement of C40’s mission. Our team mission is to deliver an inclusive, fair and equitable experience to all candidates through a customer-centred and fast-paced process. The Recruitment Assistant will play a key role in the success of our recruitment strategy due to the interactions with both candidates and line managers. This role will provide administrative support to all stages of global recruitment processes and will report to the Recruitment Manager. The post holder will be part of the broader People Team and will get to take part in team wide projects. Responsibilities: Recruitment and Onboarding: Support the Recruitment Manager in ensuring best practices and strategies for the organisational recruitment needs are upheld in line with C40 policies and EDI commitments. Support hiring managers in organising interviews, coordinating interview panels with internal and external assessors and lead on the communication with candidates, throughout the recruitment process. Draft offers letters according to the legal regulations applicable for the location where the offer is made and conduct onboarding calls with successful candidates once they have accepted. Provide administrative support for the onboarding process, working alongside other members of the People team and other teams. Support the Recruitment Manager with reviewing job descriptions received especially against Equity, Diversity and Inclusion standards and evaluating job analysis against our evaluation tool to ensure positions are graded at the right level, when necessary. Support with job postings on our internal recruitment system and for advertisement on internal channels, website and job boards alongside the Recruitment Assistant. Lead on all onboarding activities to ensure the highest level of customer service is delivered to both candidates and hiring managers and facilitate a smooth and thorough induction process for all. Prepare contracts, agreements and letters where necessary according to the legal regulations applicable for the relevant location and ensure that all information is arranged and filed appropriately. Keep abreast of employment law changes that affect C40. Help provide the People team with data, reports and insights from Bamboo to ensure we are using your data to design and improve our initiatives. Proficiently use the Careers inbox, Asana Projects and other team’s tools. Support any other Recruitment and People team projects needed to ensure that the People function is progressive and responsive to organisational growth. Person Specification: The ideal candidate will have: Excellent analytical and administration skills. Strong organisational skills and strong ability to prioritise conflicting demands. A good understanding and/or experience in working with HR systems, reporting, data and metrics and how to use them effectively. Good numeracy/literacy skills. Accurate with a keen eye for detail in numeric data and general attention to detail. Ability to communicate effectively and, when required, confidentially with persons at all levels. Ability to organise tasks with minimum supervision. Proven ability to work to deadlines. Ability to work in a fast moving and pressurised environment. Be a progressive HR professional who can bring ideas and inspiration into the teamworking space. Strong customer focus ensuring that C40 and the People function is represented in the best light to internal and external stakeholders. Ability to work effectively between teams and in a global environment. Other Requirements: Applicants must already have the right to work in the United Kingdom. Reporting To : Recruitment Manager Term : Indefinite Location : London Salary : (Grade 6) GBP £37,843 gross per annum Application Process: Closing date for applications is Thursday, 20th February 2025 at 5pm GMT. C40 reserves the right to close this job opening before the closing date for applications so please do submit applications early. To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter c40cities and like us on Facebook at http://www.facebook.com/C40Cities. For any queries about the role, please contact careersC40.org. Kindly note that this email address is for recruitment related queries only. We are unable to accept CVs and cover letters sent to this inbox. We can only accept and process applications that are submitted via our website. C40 is an equal opportunities employer.