Purchase Ledger Assistant
An exciting opportunity to join the Finance team, the main purpose of the role will be to maintain the accuracy of the Purchase Ledger in accordance with Company policy.
Ensure all invoices/credits/debit notes are recorded onto the Purchase Ledger accurately and are paid in accordance with Suppliers/Company terms.
Key responsibilities will include:
1. Post collection, opening & distribution within the department.
2. Input and coding of non-stock invoices into PO and Invoice system (Zahara).
3. Matching stock invoices to purchase orders (GRN’s).
4. Maintenance of electronic purchase orders and invoice matching system.
5. Reconciling all supplier statements, requesting missing invoices and resolving queries in a timely manner.
6. Raising debit notes on suppliers for non-conformances/shortages.
7. Preparing, authorising and processing all supplier payments with all the relevant paperwork.
8. Prepare documentation for foreign payments, faster payments and Bacs and enter onto Banklin.e.
9. Verify and input Standing Orders and Direct Debit payments.
10. Manage and control the Petty Cash in the business ensuring any issued is matched by authorised receipt.
11. Process employee expenses forms for payment on the BACS run, ensuring compliance with Company policy.
12. Ensure timely and accurate processing and subsequent filing either online or hardcopies for audit purposes.
13. Complete month end procedures in Opera and prepare reports such as Aged Creditors.
14. Provide cover to the sales ledger/credit control areas as and when required.
15. General ad-hoc assistance within the Finance department as required.
This is not an exhaustive list and will include any other duties commensurate with the role.
Key qualifications/skills/experience required:
In order to be successful in the role, you will need the following:
1. Qualified or part qualified AAT would be desirable, but not essential as the Company will offer training to gain this qualification.
2. Previous experience in an accounts payable/purchase ledger role is essential.
3. Good general education, at GCSE level or above.
4. Previous experience using Opera or other finance systems.
5. Experience in other accounting roles, i.e., sales and nominal ledger would also be preferred, but not essential.
Hours: Monday to Friday - 8.00am to 4pm, 35 hours per week.
If you would like to apply or know someone who may be interested, please send an up-to-date CV and cover letter to HR@fresh-pak.co.uk by 30th September 2024.
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