NHS AfC: Band 3
Main area Family History Grade NHS AfC: Band 3 Contract Permanent Hours Part time - 22.5 hours per week Job ref 349-WTWA-6694335
Site Nightingale Centre Wythenshawe Hospital Town Manchester Salary £24,625 - £25,674 per annum, pro rata Salary period Yearly Closing 20/04/2025 23:59
Job Overview
An exciting opportunity has arisen to join the Breast Surgery Department as a Medical Secretary.
The ideal candidate will have excellent communication and organization skills, strong typing skills and knowledge of medical terminology to ensure provision of a high quality and efficient administrative/secretarial service to the Family History Consultants and their team.
Your role will also involve assisting in the management of referral to treatment (RTT) and cancer pathways; working with the management and clinical teams to ensure delays are resolved and pathways are managed appropriately.
You must have good attention to detail together with the ability to prioritise your own workload to meet deadlines. Duties will include dealing with telephone enquiries, letters, email, diaries, chasing deadlines, collation of information/results for reports and typing of clinic letters.
You should have previous secretarial experience as well as being flexible and able to work as part of a team. In return we will provide a comprehensive induction with a view to developing knowledge and skills where appropriate.
Main duties of the job
1. The post holder will provide medical transcription and administrative support on attachment to clinical teams; guided by standard operating procedures.
2. Proof reading letters to patients, GPs, medical staff and any other required addressee following clinic attendance, ward discharge and other patient contacts.
3. Carry out administrative instructions that are dictated in the letters transcribed e.g. chasing results.
4. Undertake routine office duties including electronic case note tracking, photocopying, scanning and uploading correspondence and results and maintenance of records when required.
5. Provide cover in times of sickness, annual leave and staff shortages.
6. Deal with telephone communications and patient queries.
7. Liaise with relevant departments where necessary.
Working for our organisation
MFT is one of the largest NHS Trusts in England with a turnover of £2.8bn & is on a different scale than most other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year.
Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.
We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.
We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. What’s more, we’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.
At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.
Detailed Job Description And Main Responsibilities
To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how ‘we care for you as you care for others’. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.
Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating, and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk.
We’re looking forward to hearing from you!
Person specification
Essential criteria
* GCSE Math's and English (or equivalent)
* Previous administrative experience
* Proven experience working to deadlines
* Good oral and written skills
* Ability to prioritise workload
Desirable criteria
* Secretarial/NVQ qualification or equivalent
* Experience of working in a multi-disciplinary team
* At least two years previous secretarial experience
* Knowledge of PAS/IT systems
* Knowledge of medical terminology
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
* Job description (PDF, 184.4KB)
* Person specification (PDF, 232.6KB)
* Functional requirements (PDF, 920.2KB)
* Candidate Essential Guide Non Medical (PDF, 1.3MB)
Apply online now
Further details / informal visits contact
Name Linda Robinson Job title Family History Team Leader Email address Linda.Robinson@mft.nhs.uk
Additional information
Linda Robinson - Linda.robinson@mft.nhs.uk #J-18808-Ljbffr