The Information Governance (IG) Team are seeking to recruit an Administrative Governance Assistant on a permanent contract. The IG Team sit under the Digital Health Informatics Division and are a small team providing highly customer focused support to all areas of the Trust.
Information Governance is a framework that enables the Trust to handle personal information and other information that is sensitive or valuable, in a confidential and secure manner, to appropriate ethical and quality standards.
We are looking for an individual to provide a full and effective comprehensive range of administrative support, which will enable the department to fulfil its function to a high quality standard.
Are you familiar with key Microsoft Office packages such as Word, Excel, PowerPoint, have you experience in co-ordinating meetings, typing minutes and working in an administrative role in a busy office environment, then this job may be for you.
You will be required to;
• Support the IG Team with key governance functions
• Preparation of meetings, diary co-ordination and responding to email queries
• Support the function of Freedom of Information with general administrative duties
• Ensuring the Trust meets its obligation under the Information Governance/Freedom of Information function so that Trust processes reflect legal and national requirements.
You will contribute to the development of guidance documents to inform staff, patients and the public of their rights under the Data Protection Act 2018 and the UK General Data Protection Regulations. You will be a key support to the IG Team liaising with all departments across the Trust ensuring their compliance with the Data Security and Protection Toolkit.
You will have sound IT skills and a commitment to provide excellent customer service and be a team player with a flexible attitude to your day to day work with the ability to forge good working relationships both internal and external to the Trust. Attention to detail and the ability to work quickly and accurately is essential. As a valued member of the team you will deal with telephone, post and email queries in relation to IG and Freedom of Information and provide general clerical and administrative support to the team.
Our Partnership brings together the five NHS provider Trusts with the Integrated Care Board (ICB) in Lancashire and South Cumbria to improve health and healthcare. The organisations across Lancashire and South Cumbria involved in the collaboration are Blackpool Teaching Hospital NHS Foundation Trust, East Lancashire Hospitals NHS Trust, Lancashire & South Cumbria NHS Foundation Trust, Lancashire Teaching Hospitals NHS Foundation Trust, and University Hospitals of Morecambe Bay NHS Foundation Trust.This is about working together as equal partners to make sure patients, their families and communities benefit across the whole of the area.
The aim is to reduce health inequalities and improve services, outcomes and people’s experiences of accessing healthcare. Our partnership also aims to ensure that Lancashire and South Cumbria is a great place to work.
We want to further improve quality by sharing skills and best practice, pooling our resources and standardising the way we work where possible to reduce unnecessary duplication. To achieve this we have created One LSC, which will oversee all corporate services for Lancashire and South Cumbria.
This is an exciting time to join a new collaboration, which is focused on a system-wide approach to better outcomes for patients and opportunities for staff.
Please note that One LSC is hosted by East Lancashire Hospitals NHS Trust, who would be the employer.
You will be working across the Information Governance (IG) team which includes the Freedom of Information (FOI) service. To provide support in facilitating all IG matters including the process to ensure the Trust’s compliance with both data protection and freedom of information legislation.
You will support with various Information Governance (IG) processes including, but not limited to, preparing meeting documentation, supporting the IG Team in connection with data security breaches, assisting with IG meetings and aiding cyber security awareness.
The Administrative Governance Assistant will assist with the Information Governance function providing support with activities to help ensure good information governance practice across the Trust. Working with the IG Team in providing co-ordinated administrative support. The role is crucial to the delivery of one of the Trust’s statutory duties and involves liaison with various disciplines and levels of staff throughout the Trust. The post holder will be required to;
• Support the IG Team with the key governance functions
• Prepare meeting documentation, and carry out general administrative duties.
• Support the function of Freedom of Information with general administrative duties
• Ensuring the Trust meets its obligation under the Information Governance/Freedom of Information function so that Trust processes reflect legal and national requirements.
You will support with various Information Governance (IG) processes including, but not limited to, supporting the IG Team in connection with data security breaches, assisting with IG meetings and aiding cyber security awareness.
You will contribute to the development of guidance documents to inform staff, patients and the public of their rights under the Data Protection Act 2018 and the UK General Data Protection Regulations. The post holder will be a key support to the IG Team liaising with all departments across the Trust ensuring their compliance with the Data Security and Protection Toolkit.
We require excellent organisational ability and to be able to demonstrate initiative in resolving problems when they arise, in a consistently high professional manner. You will act at all times in a manner that upholds the Trust’s values
This advert closes on Sunday 12 Jan 2025