We are seeking a seasoned Lettings Property Portfolio Manager to join our esteemed client's team in Prime Central London. This exceptional opportunity involves overseeing the management of high-end residential and commercial properties, ensuring seamless tenancy and lease administration.
Role Overview
The successful candidate will work closely with our client's in-house finance team and external property management agency to guarantee efficient property management, cost minimization, and rental value preservation. Key responsibilities include negotiating tenancy agreements, lease renewals, and terminations for residential properties, as well as reviewing leases for accuracy and compliance with the landlord's requirements.
Key Responsibilities:
* Negotiate tenancy agreements, renewals, and terminations for residential properties, collaborating with external letting agents.
* Assist with administrative processes for documenting commercial property lease renewals and rent reviews.
* Review residential leases to ensure accuracy, completeness, and compliance with the landlord's requirements during referencing and due diligence processes.
* Manage lease events, including expiries, breaks, rent reviews, and right-to-rent updates.
Void Management & Income Maximisation:
* Proactively manage vacancies to reduce void periods and maximize rental income.
* Work with agents to market properties effectively, maintaining high standards for viewings.
* Liaise with the property management agency to ensure properties are ready for new tenants, overseeing all necessary preparations.
Repairs, Maintenance & Property Oversight:
* Coordinate with contractors and external property managing agents on general maintenance, including reviewing and approving quotes, obtaining post-work completion reports, and ensuring value for money.
* Ensure property rental values are maintained through regular inspections and maintenance, reporting findings to the manager, and resolving them promptly.
* Minimise tenant complaints.
* Oversee any tender process arranged by the property management agency for contractor contracts.
Interiors and Fixed Assets:
* Manage minor interior design upgrades, refurbishment, and redecoration to enhance property appeal.
* Maintain an accurate fixed asset register and assess items for capital improvements or replacement.
Financial Management:
* Collaborate with the finance team to prepare property budgets, forecasts, and financial/narrative reports.
* Manage dilapidation claims, end-of-tenancy financial reconciliations, and oversee repayment of tenant deposits.
* Implement cost-saving strategies through effective challenging of service providers.
* Oversee utility invoices during void periods.
Insurance & Risk Management:
* Organize annual insurance cover renewals, ensuring comprehensive coverage for all properties.
* Oversee insurance claims, collaborating with the property management agency to ensure they are submitted quickly and resolved effectively.
* Work with the property management agency to ensure properties comply with regulations, including health and safety, fire risk, electrical etc.
Document Management & Compliance:
* Maintain accurate records of leases, contracts, assets, reports, inspections, and correspondence.
* Ensure all documentation complies with property law and regulations, where applicable.
Client & Stakeholder Liaison:
* Act as the primary contact between the landlord and external property managing agents, lettings agents, solicitors, and contractors.
* Provide regular updates to the team on portfolio performance and key lease events.
£45,000 - £55,000 per annum (basic salary) + discretionary bonus scheme, pension scheme, 25 days annual leave plus bank holidays, private medical insurance, hybrid working, and staff social events make this role highly attractive. If you possess a strong background in property management, excellent communication skills, and proficiency in budgeting and financial reporting, we encourage you to apply.