I seek a new team member to join my clients busy Maintenance Department as an administrator. The successful candidate must be an organised, enthusiastic team player who is efficient and has the drive to do a good job. You will report to the Maintenance Team Leaders.
Experience/Skills
* Excellent customer service skill.
* Ability and desire to work as part of a team.
* Good computer skills.
Role
* Responsible for various daily administrative duties; reporting to the Office Manager.
* Scanning documentation and Inputting data into our Qube property management software.
* Handle incoming and outbound internal telephone calls and emails, providing support to our property management teams.
* Reception duties including answering the phonelines, opening post, scanning and filing.
* Take phone calls and/or messages for senior team members.
* Type and sending correspondence by email and post (sometimes dictated) across all departments.
* Electronic filing across all departments.
* Arrange meetings with clients, venue booking and arrangements.
* Diary management and assisting with report and paperwork for meetings.
* Preparing the board room for meetings.
* Administration duties including issuing Building Section 20 Notices.
* Take meeting notes, occasionally off site.
* General administration tasks when required.
* Assisting the accounts department with any administration tasks including in the posting of invoices onto our database, handling utility invoices and debt letters and enclosing of demands ready for posting.
* Opening and closing of the office when required.
* Arranging for keys to be cut and post to be taken to the post office as necessary. (Mileage claim to be submitted).
* Attendance on First Aid Course (During working hours) if requested.
The role will be mainly office based with the possibility of one day a week home working following a successfully probation period.
Hours of Work – 9am - 5pm Monday to Friday
If you do not receive response in 5 days please assume your application has been unsuccessful.
If you are a motivated individual with a passion for administration and a desire to contribute positively to our team, we encourage you to apply for this exciting opportunity