Job summary
As part of the Royal Engagements team, you will be responsible for planning and delivering world-leading engagements by His Majesty the King and joint engagements by The King and Queen.
Job description
It's delivering support at the heart of a world-famous institution
It's feeling inspired to deliver to the very highest standards and joining the professional business behind the monarchy. This is what makes working for the Royal Household exceptional.
The Private Secretary�s Office supports The King in relation to constitutional, governmental, and political duties as Head of State. Our dedicated and talented team organise domestic and overseas official programmes, speeches, patronages, and correspondence.
As part of the Royal Engagements team, you will be responsible for planning and delivering world-leading engagements by His Majesty the King and joint engagements by The King and Queen.
Principal Accountabilities
You will:
1. Collaborate with Private Secretaries to deliver a varied programme of engagements, both domestic and overseas, ensuring each engagement has clearly defined objectives and overseeing all aspects of planning and logistics.
2. Lead the end-to-end logistical planning of engagements, including detailed timelines, task delegation, and responsibility breakdowns for all key stakeholders. Ensure every logistical aspect is meticulously planned and executed to the highest standard.
3. Coordinate communication between various internal departments (, Communications, Security, Travel, and Events teams) to ensure all logistical elements are aligned and cohesive, fostering a collaborative, well-coordinated approach to engagement execution.
4. Lead the planning and execution of recces for external engagements, working with stakeholders to assess all logistical, security, and protocol needs. Use the findings to refine engagement plans and ensure that all aspects of the visit are fully optimised, and risk mitigated.
5. Provide on-site support during engagements, managing logistics in real-time and acting as the central point of contact for all involved parties.
6. And in all you do, you will aim to bring people closer to The King and Royal Family and the important they do.
Person specification
Essential Criteria
7. You will have previous event management experience, with a track record of managing high-profile events or programme management, eager to apply your skills in a new environment.
8. Project management and organisational skills will be vital, along with a detail orientated and analytical approach, and problem-solving aptitude.
9. With excellent verbal and written communication drafting, briefing and presentation skills, you are adept at absorbing and rapidly assimilating often complex and nuanced material, and able to communicate a large volume of information succinctly with meticulous attention to detail.
10. With exceptional interpersonal skills, you are able to quickly build credibility at a senior level, both internally and externally, and used to managing stakeholders and delivering to to a high standard.
11. Proactive and resourceful in your approach, you thrive in a fast-paced, dynamic environment, able to efficiently and calmly adapt, and find solutions in the moment when faced with changing circumstances.
12. A general knowledge of current affairs, nationally and internationally, a well-developed knowledge of the UK and Commonwealth, and an understanding of the political, economic, geographical infrastructure, the constitution, and the British media would be an asset, along with strong diplomacy and the capability to work across international boundaries.
Benefits
This advertised role is not within the Civil Service or an accredited Non Departmental Public Body, as such your continuity of service may be affected if you apply and are successful.
- This role does not include a option to apply for a Civil Service Pension as it is outside the Civil Service.