About Us
Extruflex Group is a leading manufacturer and distributor of flexible PVC strips, sheets, and transparent films for the industrial doors, partitions, and events sectors. We pride ourselves on our commitment to quality, service, and reliability, offering solutions for thermal insulation, soundproofing, and waterproofing across industries including food production, logistics, and event management.
The Role
We are looking to replace and therefore seeking a highly motivated and detail-oriented Assistant Sales and Administration Office Manager to join our small but dynamic team. In this role, which is in an “Open Space” environment, you will be responsible for overseeing office operations alongside the Office Manager and providing sales and administrative support to ensure smooth day-to-day business activities. You will play a key role in supporting sales, maintaining customer relationships, and contributing to the overall success of the company. This position requires excellent organizational skills, a proactive attitude, and the ability to manage multiple tasks efficiently in a small team environment.
Responsibilities
* Manage and coordinate daily administrative operations while overseeing a small internal team.
* Support the company’s growth strategy through effective sales and customer service administration.
* Monitor client accounts to track and understand order trends, contributing to business development.
* Continuously develop and refine office procedures to maximize efficiency.
* Provide updates and assist executive management as needed.
* Maintain and update accurate information on the CRM database and ERP (SAP).
* Raise and manage purchase orders with suppliers based on inventory analysis.
* Ensure timely payment of receivables and follow up on outstanding accounts.
The Ideal Candidate:
You are an experienced office administrator with a proven ability to manage office functions in a small, fast-paced environment. You thrive in a hands-on role, have strong communication and organizational skills, and take pride in delivering high-quality work. Your leadership skills will be crucial in driving the team's success and maintaining excellent customer service.
Essential Skills and Experience:
* Strong leadership and team coordination skills with excellent attention to detail.
* Minimum 3-5 years' experience in Sales and Administration Office, ideally with more experience in a sales administrative environment.
* Proven ability to manage multiple tasks and adapt to changing priorities.
* Strong organizational, planning, and time management skills.
* Ability to work independently and efficiently to meet client expectations.
* Articulate with excellent communication skills and a professional telephone manner.
* Proficient in Microsoft Outlook, Excel, and Word.
Preferred Skills:
* Experience with SAP and Pipedrive CRM systems.
Benefits and Compensation:
* Competitive salary of £28,000 - £30,000 per annum (dependent on experience).
* Bonus Available
* 2 Months “Onboarding” Training conducted by the Sales Office Manager & Director
* 24 days holiday (plus bank holidays)
* An additional day off on your birthday.
* Twice Per Year Team bonding activities, fully paid for by the company.
* Christmas Party – Normal at local Hotel all paid for by the company
* Free on-site parking.
* Personal injury cover (at work).
* Pension scheme.
No Remote work is offered.
Interview Process
* Phase 1: Initial 20-minute phone interview.
* Phase 2: In-person interview at Extruflex with the Sales & Administration Office Manager (approximately 1 hour).
* Phase 3: Final interview in person with the Extruflex Director, held on-site at Extruflex.
You will be informed of the outcome within one week following the final interview.
We wish all candidates the best of luck in the process.
Job Types: Full-time, Permanent
Pay: £28,000.00-£32,000.00 per year
Additional pay:
* Yearly bonus
Benefits:
* Additional leave
* Casual dress
* Company events
* Company pension
* Free parking
* On-site parking
* Sick pay
Schedule:
* Monday to Friday
* No weekends
Ability to commute/relocate:
* Crumlin: reliably commute or plan to relocate before starting work (required)
Experience:
* Sales and Administration Office: 3 years (required)
Work Location: In person
Application deadline: 29/11/2024
Expected start date: 09/12/2024
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