A well established family-owned business with a diverse portfolio in the hospitality, property, and investment sectors are looking for an EA to support their CEO and Founder. A versatile Personal Assistant who thrives in a fast-paced, family run business environment would be ideal for this role and candidates with a background in property, finance, or hospitality businesses will be highly regarded.
Responsibilities
Administrative Support
* Manage calendars, schedule meetings, and coordinate appointments for the directors.
* Arrange travel, accommodations, and logistics with efficiency.
* Prepare and organize documents, reports, and presentations.
* Maintain OneDrive and digital filing systems for important business and personal documents.
Email & Communication Management
* Monitor, review, and manage incoming emails, ensuring all important correspondence is opened, actioned, and followed up on in conjunction with the directors.
* Draft and send emails on behalf of the directors, ensuring the tone, style, and professionalism reflect their high standards.
* Be an ambassador for the directors, ensuring that all written communication—both internal and external—is clear, polished, and represents the business with pride and excellence.
* Maintain a structured email filing system, ensuring seamless retrieval of important communication.
* Proactively track outstanding tasks from emails, ensuring nothing is missed and all actions are completed in a timely manner.
Personal Assistance
* Handle personal errands, including booking appointments, managing vehicle tax and insurance, reviewing invoices, and general personal admin.
* Book restaurants, reply to invitations, and manage RSVPs on behalf of the directors.
* Oversee and manage personal bills, ensuring timely payments and accurate record-keeping.
* Assist in coordinating personal events and gatherings when required.
* Maintain complete confidentiality and discretion in handling sensitive personal matters.
Business Support
* Assist with business-related tasks, including preparing meeting agendas, minutes, and follow-ups.
* Conduct market research on rental rates and property data, supporting decision-making.
* Act as a liaison with franchisors, property agents, suppliers, and key stakeholders.
* Welcome and host guests, ensuring a professional and organized office environment.
Organization & Time Management
* Prioritize tasks effectively, managing multiple responsibilities with ease.
* Keep track of deadlines, key events, and action items, ensuring tasks are completed proactively.
* Anticipate needs and take initiative before being asked.
Proven experience as an EA at senior level is essential and a background in property, finance, or hospitality-run businesses is highly preferable.
* Pay range and compensation package - circa £50K. This is an office based role, 5 days per week and is based in Ruislip.