Dorset HealthCare University NHS Foundation Trust
Are you an organised and motivated administrator looking for a rewarding role in healthcare?
We are seeking a Team Administrator to support our Facilities Team in delivering a high-quality service across our organisation. You'll be based across two of our sites in the east of the county; St Ann's and Alderney Hospital, Poole.
As a Team Administrator you will have strong administrative skills, experience in finance-related tasks such as processing orders and invoices, and the ability to work independently in a fast-paced environment. You will be confident in IT skills, with experience of using databases and Microsoft Office, as well as experience of taking and transcribing meeting minutes in an accurate and timely manner.
This is a full time role covering Monday to Friday; we would accept part time applications with a minimum of 25 hours over 4 days. We can be flexible with shift times, this can be discussed at interview.
If you are passionate about contributing to the smooth running of essential healthcare services and want to make a difference in patient care, we would love for you to apply.
The ability to travel independently between sites within the Trust, having a full clean driving licence and own transport is essential for this role.
Main duties of the job
1. Provide an efficient timely filing system; both paper and electronic to include archiving of records.
2. Be involved in the induction and training of new members of staff.
3. Organise and prioritise routine and non-routine workload, liaising and communicating with colleagues to maintain a team approach.
4. Have input into developing, organising and implementing new office procedures and improvements to the service.
5. Undertake any other duties as advised by the Admin Co-Ordinator and team managers.
Employment in this post requires a Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.
Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact dhc.wideningparticipation@nhs.net
Person Specification
Knowledge, skills and training
* Educated to NVQ level 3, City and Guilds including level 3 food hygiene practices or equivalent level of training/experience of working at a similar level in a specialist area
* Understanding of health and safety procedures, HACCP, COSHH
* Experience of menu planning
* Understanding of therapeutic diets
Job Specific Experience
* A clear understanding of financial resources.
* Experience in spreadsheets and word documents
* Excellent interpersonal skills with a professional approach in manner and appearance.
* Experience of working with or within the NHS in an equivalent or similar role.
Personal Qualities/Attributes
* High level of drive, self-motivation and energy to see tasks and projects through to conclusion
* Proven ability to achieve results both autonomously and as part of a team, line manager available for reference
Driving
* Full clean driving licence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Dorset HealthCare University NHS Foundation Trust
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