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Job Title: Multi Services Assistant
Salary: £26,000 per annum plus company benefits
Location: Birmingham, B3 2RT
Contract: Full Time, Permanent
Shifts: 37.5 hours per week, Monday – Friday, 8.30am-5pm with 1 hour break
Work Model: Fully onsite
About the Role:
The Multi Services Assistant will work as part of a team to provide the highest level of customer service to our clients and support to the Team Leader and Business Services Manager. This role will cover a number of our service areas and will require a high level of multi-skilling.
Key Responsibilities:
* Managing a structured and efficient workflow for all service areas within your remit
* Ensuring that all service levels agreed with the client as part of the contract service delivery are achieved and continuously improved
* Regularly reviewing services to ensure continuous improvement of their delivery
* Ensuring stationery, facilities and other equipment are properly utilised and maintained
* Participating in cross departmental and site projects or other adhoc requests as assigned by the Team Leader or Admin Support Manager
* Actively participating in all on site health and safety audits and assessments and oversee compliance as required
* Ensuring operations reflect the initiatives set by the firm (sustainability and paper-lite etc.)
* Courteously greet and interact with visitors to the premises
* Manage room and hospitality bookings, including setting up rooms
* Arrange hospitality/catering and liaise with onsite cleaning teams
* Supervising and assisting at events (including evening events as agreed overtime)
* Maintaining general stock management of the onsite coffee machines
* Manage desk and room bookings via Condeco, reporting trends to Team Leader and Admin Support Manager
* Deliver an exceptional file management service
* Sort, scan, rename and distribute incoming mail
* Provide photocopying, scanning, and printing as per customer instructions
* Collect and complete any information required for billing or client charge back data
* Extensive computer and data related tasks
* Accept requests from Fee Earners/PAs, notifying them of estimated completion time as appropriate and in line with service level agreements
* Collect and frank outgoing mail – process letters for printing and complete envelope fulfilment requirements
* Handle incoming and outgoing deliveries via courier
Personal Attributes:
* Experience working on Microsoft Office programmes
* Excellent customer service skills, confident in liaising with Clients and strong communication skills
* Client-focused approach to service provision through personal commitment to their business
* Strong attention to detail and a critical eye for accuracy, with a ‘right first time’ attitude
* Ability to work under pressure within tight deadlines with flexible approach
* Continual improvement mentality, open and receptive to feedback
* Build and grow relationships with key Clients and service users
* Ownership for work produced in terms of the final product e.g. consistency, accuracy and quality
Rewards and Benefits:
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
* Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
* Life Assurance
* Private Medical Insurance
* Health Assessments
* Discounted gym memberships
* Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity:
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com.
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