Temporary Procurement Governance & Systems Officer/Admin
Job Ref: Bournemouth 5259761
Pay Rate: £15.18 per hour PAYE
Hours per week: 37 Monday – Friday, normal working hours
Role Length: This opening assignment is for 2-3 months
City: Bournemouth, Dorset
Hybrid working: 1 day in the office
Candidates must hold a valid UK driving licence and have access to either their own car or a pool car in order to undertake the duties of the role, unless other forms of transport are available and viable to perform the role.
The purpose of the role is to provide support to the Procurement Governance and Systems Manager in the efficient administration of the Purchasing Cards & Purchasing Card System and the Council’s eTendering System. This includes the Council Contract Register and Transparency Reporting requirements. Responding to requests and queries, keeping records, maintaining procedures, and running spend analysis reports.
Key Responsibilities:
* The efficient and effective daily administration of the Purchasing Cards and all associated processes in accordance with the established procedures and workflows.
* Serve as the primary liaison for all Purchasing Card requests and queries via e-mail, MS Teams and telephone.
* Liaise with the Purchasing Card provider as required to manage the administration of Purchasing Cards.
* Co-ordinate the Purchasing Card application and associated card (delegates and approvers) ordering processes.
* Administer all related Purchasing Card accounts: including, but not limited to, set-up and closing, limit increase requests, change requests, PIN and card replacements and all other account maintenance.
* Provide training and advice in accordance with the procedures to all types of Cardholders and Line Managers relevant to their need.
* Process weekly Transfer and Leaver files from HR and act accordingly.
* Continuous maintenance of the card inventory and tracker spreadsheets.
* Set up and send monthly reconciliation reminders to all types of Cardholders where relevant.
* Work with the Systems Accountant to ensure the monthly reconciliation and approval of cardholder transactions are correct and completed on time to enable recharges to the accounts payable system.
Qualifications:
1. 3 A levels, NVQ 4, HND or diploma.
Skills & Experience:
1. Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
2. Knowledge of GDPR, practices, and legislation.
3. Practical working knowledge of relevant data protection acts and codes of practice.
4. Experience of gathering data, compiling information and preparing reports.
5. Knowledge of corporate information governance framework, standards, policies, and processes.
6. Experience of managing confidential and sensitive personal data and producing and presenting clear summary information and reports.
7. Experience of preparing guidance and information, and contributing to the development of processes to meet defined information governance standards.
8. Ability to provide information to others and communicate information and outcomes in a clear manner.
9. Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
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