Our client, an education institution is currently recruiting for a Senior Finance Officer - purchase ledger. Maintaining the integrity of the purchase ledger, ensuring all accounts are reconciled appropriately to supplier statements, and suppliers BACS payment runs are adhered to strict deadlines.
Finance Officer, main duties - supplier invoices inputting.
Full time, 36 hours per week, 5/5 days in the office, starting ASAP.
Finance Office -Purchase Ledger
1. To receive, register and scan supplier invoices into Aptos workflow for approval by relevant budget holders.
2. To prepare and submit regular payment runs for purchase ledger within monthly deadlines.
3. To process and submit weekly bursary payments.
4. Reconcile all purchase ledger accounts to supplier statements and agree to ledger listing. Investigate any queries.
5. To maintain supplier base, reference check and record details of new supplier accounts.
6. To deal with supplier email and telephone queries.
7. To reconcile the purchase ledger to the nominal ledger on a monthly basis, taking appropriate corrective action where necessary.
8. To ensure all cash received by the is banked weekly and recorded on the cashbook system, with receipts issued where appropriate. Discrepancies are investigated immediately.
9. To make arrangements with external cash collection company that banking at peak times is collected on a daily basis.
10. To ensure that income and expenditure is accurately recorded and matched for student residential trips, and ensuring appropriate paperwork is in place before releasing payment.
11. Liaise with internal and external auditors and the bankers as and when required.
12. At all times to ensure compliance with the financial regulations.
Finance Officer - Purchase Ledger
13. To participate in enrolment duties as may be required.
14. To take an active part in the Appraisal and Mentoring processes.
15. To comply with all relevant Health and Safety Regulations and assist in the implementation of its own Health and Safety Policy.
16. To comply with and actively promote within the section the Equal Opportunities and Safeguarding policies.
17. To carry out other duties as may be reasonably required.
Thank you.