Executive Assistant
Contact until end of June
London – Hybrid
Competitive Rate
If you’re looking for a career that will help you stand out, join HSBC, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further. We are currently seeking an experienced individual to join this team in the role of Executive Assistant.
Role responsibilities:
* Diary management, email handling, administration of leadership meetings and other key committees, scheduling appointments on behalf of the Programme Office, planning and structuring programmes and itineraries across different time zones.
* Proactively identify and resolve conflicting meetings as well as reminding and assist in preparing for important meetings.
* The role holder must exercise complete confidentiality in their day to day activities due to the nature of information they administer.
* Delivers excellent service, responds to individual stakeholders and colleagues in the way they plan their time and carry out their duties. Keeps our stakeholders and colleagues informed.
* Where appropriate support and work alongside Global colleagues
* Supports the PMO team by providing clear instruction and follow up with regards to information recording and minute taking
* Ensuring all expenses and invoices are processed and paid within an efficient timeframe
* Organising international travel arrangements including booking flights and accommodation, arranging visas and planning itineraries
* The Programme Director’s position is of a global nature so the role holder will be continually challenged with differing time zones.
* Maintain programme whereabouts/holiday tracker
* Training tracking
* Working collaboratively with other assistants
Skills and experience:
* Highly organised
* Able to work under pressure, multitask and prioritise workload in very short timescales
* Proactive
* Adaptable and flexible to the needs of the business.
* Strong interpersonal skills, confident and ability to work at all levels
* Professional and able to project a good image to clients/stakeholders
* Strict adherence to the requirements of confidentiality
* Ability to deal assertively but sensitively with internal and external customers
* Remain calm under pressure, acts with discretion and integrity
* Efficient and productive. Ability to undertake substantial workload without sacrificing quality.
* Ability to take responsibility for small individual projects (preparation, collation and distribution of information, as appropriate)
* Personable and able to build excellent rapport within team
* High levels of integrity, handling confidential information and sensitive matters in a professional manner at all times
* Ability to plan and structure programmes and itineraries across time zones to maximise Programme Director’s time and interaction with a global team
* Previous experience working at a senior level in a large financial services organisation
If you think you are up for the task and feel you meet the above criteria or interested to hear more information, please contact me on Amy.walker@tapfin.com
Please note, in the event of a high volume of applications for this role, we will not be able to respond to each individual applicant. Unfortunately, if you have not been contacted after 7 days then we will not be progressing with your application. Thank you for your understanding