This is an exciting opportunity to join Elysium Healthcare as an experienced and proactive Executive Assistant (EA) supporting the Chief Operating Officer (COO). You will be responsible for managing the COO's schedule, coordinating with internal and external stakeholders, providing logistical and travel support, and working on operations-related projects.
Main duties of the job
As an Executive Assistant, you will be maintaining the COO's calendar, tracking tasks and projects, organizing meetings, managing travel arrangements, conducting research, and providing administrative support. You will have the opportunity to learn new skills and expand your knowledge, with career development opportunities and a range of training courses available. The role is based in Luton with hybrid/home working arrangements, and you may be required to travel to other sites or office locations.
Job responsibilities
If you’re an experienced and proactive Executive Assistant (EA) who is looking for a rewarding and varied role that will showcase your excellent interpersonal, administrative, creative and organisational skills, then come and work with the Chief Operating Officer (COO).
You will provide executive level support to the COO. Your main responsibilities in this role are to maintain the COO’s schedule, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations related projects.
This is a varied and engaging role where you will have the opportunity to learn new skills and expand your knowledge. There are also career development opportunities, with a huge range of courses to help you grow and succeed. If you have the aspiration, capability and dedication, we can give you the support and opportunities to help you achieve your career goals.
You will be based at our Luton Head Office with hybrid/home working arrangements available. It will be beneficial to have a valid UK driving licence and access to a car as you may be required to travel to sites or other office locations from time to time.
As an Executive Assistant you will be:
* Maintaining an accurate and detailed calendar for COO, managing and logging incoming scheduling requests, re-scheduling meetings upon request, proactively communicating changes, and anticipating and responding to scheduling conflicts.
* Tracking COO’s tasks and projects to ensure appropriate prioritisation of projects with respect to deadlines and organisational developments.
* Organising internal and external meetings for COO, including logistical and substantive preparation.
* Managing all travel scheduling and arrangements.
* Tracking and reconciling monthly credit card statements and completing and submitting expense reports in a timely manner.
* Conducting preliminary research on a variety of topics; drafting materials as needed.
* Establishing and maintaining efficient office systems and ensuring the provision of a full secretarial and administrative service for the Chief Operating Officer.
* Coordinating reports for submission to various external and internal bodies.
* Producing presentations as required.
* Organising meetings and agendas, taking minutes of meetings and putting together action trackers.
* Supporting with events and conferences as required.
* Providing holiday and absence cover for other Executive Assistant as and when required.
Minimum Requirements
To be successful in the role, you will need:
* Administrative and secretarial skills.
* To be experienced and proficient in all Microsoft Office products including Word, Excel, PowerPoint.
* Strong verbal and written communication skills.
* Numerical and verbal literacy skills.
* Ability to make judgments unaided and to work proactively.
* Ability to maintain confidentiality at all times and handle highly sensitive information.
* A particular eye for detail and accuracy.
What you will get:
* Annual salary of £35,000.
* The equivalent of 33 days annual leave (including Bank Holidays) plus your birthday off!
* Free meals and parking.
* Wellbeing support and activities to help you maintain a great work-life balance.
* Career development and training to help you achieve your career goals.
* Pension contribution to secure your future.
* Life Assurance for added peace of mind.
* Enhanced Maternity Package so you can truly enjoy this special time.
There is also a range of other benefits including retail discounts, special offers and much more.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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