Job summary
Finance Manager
Thank you for your interest in joining the team at Hamble Valley Health.
The Practice is committed to delivering high quality patient care which requires us to have a supportive and cohesive team. Our current Finance Manager retires from the Practice in May, and we are looking for someone to work full time (37.5 hours) across 5 days. Ideally the post holder would start before the retirement to allow a robust handover. The salary will be commensurate with experience.
We are ideally looking for someone with experience in Finance in Primary Care, but we would consider an aligned role, or someone with significant finance, pension and payroll experience outside of the NHS.
If you are looking for a new role, we very much look forward to receiving your application.
The Partners
Hamble Valley Health
Main duties of the job
Main Duties
Month End Reporting
To ensure all transaction processing is accurate, complete and timely - raising journals and accruals/prepayments/provisions as appropriate.
Oversee completion of monthly management accounts in line with deadlines.
Review/calculation of monthly income recognition ensuring accuracy of deferring or accruing income as necessary.
Assisting team with production of monthly management accounts.
Reviewing overheads against budgets/forecasts.
Reviewing salary costs against budgets/forecasts.
Conducting balance sheet reviews and preparing balance sheet reconciliations.
About us
Blackthorn Health Centre and Hedge End Medical Centre have merged and are now known as Hamble Valley Health. We have three sites: Blackthorn Health Centre in Hamble, Hedge End Medical Centre, and the ESP Primary Care Hub at the Lowford Centre.
Our list size is over 37000, and our patients are mainly concentrated in Hamble, Bursledon, Hedge End and Botley. Our aim is to provide high quality, accessible medical care to our patients, whilst maintaining a supportive and pleasant working environment for clinicians and staff.
We are part of Hampshire and Isle of Wight ICB, and offer General Medical Services to our patients.
We are a training practice, and take registrar doctors.
The practice has eight Partners. The current Partnership team is Dr Tomson, Dr Harris, Dr Cropley, Dr Graham, Dr Sonpal, Dr Shahsavanpour, Dr Yates and Dr McKenzie.
We employ sixteen salaried GPs, an ACP team of seven, three Visiting Paramedics, a Nursing team of fifteen, and a reception/admin team of seventy.
The practice uses Emis as a clinical system. We are paper light, so scan all incoming correspondence onto patients' medical records.
Job description
Job responsibilities
Correctly accounting for fixed assets.
Conduct variance analysis against budgets, forecasts & prior year information and then providing commentary to explain reasons.
Assisting the Senior Practice Manager in producing the month end reporting pack for the Board of Directors.
Assisting/reviewing contract/site level reporting packs for budget holders, regional managers and divisional leads.
Budgeting & Forecasting
Produce a detailed budget on an annual basis.
Working with budget holders for the PCN within the post holder's remit in order to produce a detailed (budget) reforecast at the half-way stage on an annual basis.
Maintaining a working/live P&L forecasting model for each PCN practice which is constantly updated to reflect new information as it becomes known and also to reflect actual costs as these are produced on a monthly basis.
Providing input into the monthly cashflow forecasting exercise for the PCN within the post holder's remit.
Maintaining a staff model for the PCN to ensure accurate staff cost forecasts.
Maintaining records such as customers, asset registers, risk registers, chart of accounts.
Relationships
Assist with requests for evidence from external auditors.
Liaise with internal and external stakeholders including NHS Pension Authority and NHS Property Services.
Work unsupervised when necessary whilst recognising the need to refer to others for support/guidance when required.
To work effectively as part of a team.
Communicate clearly and in a manner consistent with the individual's level of understanding.
Other duties
Assisting with the year end audit process.
Finance support for tenders, including completion of models.
Input into the production of business cases and business development.
Financial modelling.
Producing ad-hoc reports and dealing with requests from the Senior Management Team & Board of Directors.
Monthly review of debtor balances and recovery of aged debts.
Supporting and developing junior members of the team, reviewing work as appropriate.
This Job Description will be reviewed periodically and may be amended according to the requirement of health care policies and job requirements. It is intended as a guide to the range of duties covered and should not be regarded as an inflexible specification and is not intended to be exhaustive.
Person Specification
Aptitudes and skills required
Essential
* Flexible and proactive approach to work.
* Can do attitude.
* Team player.
* Calm and friendly personality.
* High energy levels and commitment.
* Approach challenges in an open, constructive, professional manner.
* Ethical and honest.
* Professional demeanour.
* Discreet and confidential.
* Innovative and proactive with a solution oriented approach.
* Organised, methodical and disciplined.
* Demonstrable ability to maintain accuracy at all times.
* Able to communicate in a professional manner both verbal and written.
* Able to manage high volume workload and respond effectively to changing priorities without direct supervision.
* Develop strong working relationships with internal and external stakeholders.
* Excellent time management skills.
* Ability to maintain clear focus under pressure.
* Solid computer literacy and a high level of proficiency with Microsoft Excel and Word.
* Able to work in a busy office environment that often demands high levels of concentration, while coping with frequent interruptions.
* Logical and systematic in work processes.
* Skills for manipulating information.
* Demonstrates clear problem-solving capabilities in pressurised situations.
* Good analytical ability.
Desirable
* Willingness to learn and develop.
* Prepared to undertake further studies to obtain accountancy qualifications.
* Skills for manipulating information.
* Computer literate with an advanced working knowledge of Microsoft Excel and Word.
* Ability to provide training, performance coaching and feedback to staff.
Experience
Essential
* Knowledge of IT applications particularly Microsoft Office packages.
* Experience of management accounts and budget preparation.
* Knowledge of Accounting Standards.
* Experience of costing/pricing, variance analysis, financial reporting and forecasting.
* Evidence of sound communication skills with non-financial managers on financial issues.
* Experience of calculating contract tenders and bids.
* Experience of presenting information in numerous formats.
* Experience of financial modelling.
* Experience of day-to-day interaction with Budget holders.
* Experience of working within a finance team within a busy office environment.
Desirable
* Experience of working in EMIS.
* Experience of searches in EMIS.
* Experience of CQRS.
* Experience with NHS Pensions.
* Experience of PCSE.
* In depth knowledge of NHS finances.
* Experience of using Quickbooks.
* Experience of working with an accountant.
Qualifications
Essential
* 5 GCSEs at Grade A to C or equivalent including Maths and English.
Desirable
* CCAB diploma level qualification or equivalent.
* Evidence of continued professional development.
* Educated to degree level.
* AAT qualified.
* CCAB qualified accountant.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Hedge End Medical Centre
Address
Blackthorn Health Centre
Satchell Lane
Hamble
Southampton
SO31 4NQ
Employer's website #J-18808-Ljbffr