We are working with a well-established legal firm looking for an experienced Residential Legal Secretary/Administrator to join their team. This role offers a fantastic opportunity to support a busy conveyancing department, ensuring smooth and efficient case progression.
To be considered for the role, you'll require the following essentials:
1. Previous experience in a legal secretarial or administrative role, ideally within residential conveyancing
2. Strong organisational skills and attention to detail
3. Confident communicator, both written and verbal, with excellent client service skills
4. Ability to manage a busy workload and work efficiently under pressure
5. Proficiency in case management systems and Microsoft Office
Within this position, you'll also be:
1. Opening and managing legal matters within the case management system, ensuring accuracy and compliance
2. Issuing client documents via the firm's online platform and processing returned onboarding paperwork
3. Keeping case files up to date, including maintaining matter agendas and updating key milestones
4. Obtaining Land Registry documents and preparing draft contract packs
5. Diary management, including tracking key deadlines and following up on outstanding matters
6. Handling telephone enquiries, providing updates to clients, estate agents, and solicitors
7. Preparing and issuing client quotes and maintaining records
8. Ordering leasehold and freehold management packs, as well as redemption statements
9. Liaising with third parties such as banks, managing agents, and HMRC on behalf of the firm
10. Assisting with financial processes, including preparing receipts, payments, and client bills
11. Supporting post-completion formalities, including Land Registry applications and file closures
12. Carrying out general administrative tasks such as scanning, printing, and document preparation
13. Managing emails efficiently and assisting with archiving when required
14. Providing ad hoc support to the wider team, including file openings and accounts processes
Salary & Working Hours
Salary is up to £25,000 DOE
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