The Payroll & Benefits Manager has sole responsibility for managing our in-house monthly payroll cycle, and benefits administration for our 950 employees across 5 UK entities. They will ensure all payroll and benefits processes are completed efficiently, on time and accurately and any nuanced issues are dealt with promptly and escalated if necessary. This is a hands-on role, ideal for someone who enjoys getting into the detail and working independently.
The position is based at HQ in Brentford, with a Hybrid Working model requiring 3 days per week in the office.
Key Responsibilities:
Payroll
* Full end to end processing of our monthly in-house payroll.
* Working alongside HR contacts at each of the studios to collect payroll data and ensuring this is entered into the payroll system (Workday).
* Manually entering data as and when required.
* Paying the necessary disbursements (e.g. HMRC liabilities, court orders etc.).
* Managing parental leave calculations.
* Ensuring all tax year end processes are completed (P60s, P11D(b)s).
* Processing the monthly pension upload.
* Working closely with the Finance team for payroll reconciliations.
* Consistently reviewing processes to ensure optimisation.
* Working with the systems team to ensure the configuration of business processes in Workday meets payroll requirements.
* Taking ownership for payroll compliance.
* Being the main point of contact for any payroll queries.
Benefits
* Managing the annual benefits renewal process.
* Uploading necessary reports for our benefits provider.
* Coordinating onsite days and virtual sessions (e.g. pension roadshows, health screenings, flu jabs).
* Communicating benefits to employees, ensuring that staff are aware of the current offerings and informed of any changes.
* Competitor and market research for new benefit providers or offerings.
* Being the main point of contact for any benefits queries.
Other
* Maintaining data integrity between our HR database, payroll system and benefits provider.
* Collaborate with our benefits broker, systems teams and local HR to enhance and streamline payroll and benefits function.
* Ensuring our process documentation is updated when we iterate and change existing processes.
* Processing all invoices related to payroll and benefits.
* Providing reports on payroll and benefits data to management and our studios.
* Supporting the Senior Manager, Total Reward with any payroll/benefits projects.
Required Experience, Knowledge & Skills: Essential
* Considerable payroll experience.
* Previous experience managing benefits.
* Experience processing payroll via Workday Payroll.
* Proficient with Microsoft Excel, with an in-depth knowledge of v-lookups and formulas.
* Highly organised with an exceptional attention to detail.
* Able to work towards deadlines and structure project work around payroll deadlines.
* Confident managing payroll independently and working with local HR teams if issues arise.
* Able to work independently.
* Strong numerical and analytical skills.
* Strong knowledge of UK legislation and regulations. (Including SMP, SSP, pensions auto-enrolment and knowledge of average holiday pay).
Desirable
* Previous experience working within a HR team.
* Previous experience with Gender Pay Gap reporting.
* Knowledge of payrolling benefits (PBIK).
* A CIPP qualification.