Join our client's dynamic team as an Office Coordinator! As the Office Coordinator, you will play a vital role in ensuring smooth operations and providing exceptional hospitality services to our team members, visitors, and vendors.
Please note that the start date for this role will be January 2025.
Responsibilities:
- Frontline Representation:
Serve as the "face of our client's organisation" to all studio occupants and visitors.
Greet visitors.
Coordinate pantry/commissary, catering, and internal or customer events.
Schedule transportation for visitors and guests.
Plan and coordinate employee activities as needed.
Order and stock office and departmental supplies.
Coordinate setups for new employees and assist with orientation.- Hospitality Services Management:
Manage the reception desk, including shipping & receiving.
Coordinate with vendors for smooth event operations.- Facilities Management Services:
Assist with inventory management, invoices, and budget tracking.
Coordinate maintenance and repair issues.
Oversee office cleanliness and liaise with janitorial staff.
Assist with office moves and space planning.- Safety & Security Services:
Ensure compliance with the global security policy.
Coordinate visitor access cards and maintain inventory.- Office Intranet Management:
Assist in updating and maintaining the local office intranet page.- Health, Safety, & Environmental Initiatives:
Support the implementation of workpla...