Job summary To provide comprehensive administrative, clerical support to the secretarial team, providing support for the each other and ensuring continuity of service. Main duties of the job Opening and distribution of post Scanning documents and maintaining patients electronic files Providing support for to the secretaries, Consultants and their teams. About us We are one of the largest hospital trusts in England, with fivehospitals and community clinics serving a local population of around 800,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day. Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability. Date posted 03 February 2025 Pay scheme Agenda for change Band Band 2 Salary £23,615 a year pro rata per annum Contract Permanent Working pattern Part-time, Flexible working Reference number 344-5076WHH Job locations William Harvey Hospital Kennington Road Willesborough Ashford TN24 0LZ Job description Job responsibilities Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below. Job description Job responsibilities Please scroll down to access the full Job Description and Person Specification located in Documents to download. If you have further queries please dont hesitate to contact the line manager using the contact details below. Person Specification Skills Essential General understanding of office practices and administration Standard keyboard skills Ability to prioritise own workload and meet deadlines. Ability to communicate with, coordinate and liaise with a multidisciplinary team. Ability to work under pressure in a busy environment. Good interpersonal skills Desirable Previous experience of working in an administrative role Previous NHS experience Knowledge of NHS systems Qualifications Essential GCSE or equivalent in English and Maths. Desirable NVQ2, or working towards NVQ2, in Business Administration or similar administrative Person Specification Skills Essential General understanding of office practices and administration Standard keyboard skills Ability to prioritise own workload and meet deadlines. Ability to communicate with, coordinate and liaise with a multidisciplinary team. Ability to work under pressure in a busy environment. Good interpersonal skills Desirable Previous experience of working in an administrative role Previous NHS experience Knowledge of NHS systems Qualifications Essential GCSE or equivalent in English and Maths. Desirable NVQ2, or working towards NVQ2, in Business Administration or similar administrative Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name East Kent Hospitals University NHS Foundation Trust Address William Harvey Hospital Kennington Road Willesborough Ashford TN24 0LZ Employer's website https://www.ekhuft.nhs.uk/patients-and-visitors/ (Opens in a new tab)