Main Purpose:
The Fleet Manager will provide and manage a safe, efficient, reliable, and cost-effective transport. The Manager will be responsible for providing support to the contracts & senior management as and when required in relation to fleet expertise, and managing vehicle repairs.
General Key Duties
* Manage the Operator Licence and Operating Centres and PMI checks on Company vehicles.
* Be a key driver and serious about safety by leading from the front.
* Plan, organise and manage all garage and transport activities to meet the business needs.
* Responsible for the maintenance of all transport and fleet including service history, calibration, etc.
* Ensure the fleet is properly maintained and all necessary documentation and records are kept.
* Manage and resolve queries and complaints efficiently and courteously.
* Adhere to all the company's safety guidelines including wearing all personal protective equipment.
* Ensure all vehicles are tracked with our telematics systems (Samsara).
* Conduct transport audits annually with FORS and Van Excellence (Logistic UK).
Key Duties of the Fleet Manager include:
* Liaise with fleet admin to ensure invoicing is completed and that hire, fuel, other charges, telematics, and repair/maintenance orders are raised in the system for cost control.
* Promote and ensure understanding of and compliance with transport policies, procedures, and legislation (e.g., Tachograph, towing, ADR regulations).
* Check Driver Files are up to date, addressing any issues appropriately; build and maintain files for all drivers and all training records, keeping driving licences on file for 2 years.
* Maintain Operating Centres & Operator licence in our different traffic areas, ensuring compliance with Licence Operator regulations is met without fail, and report any non-compliance while attending all operator centres as per Traffic Commissioner guidelines.
* Ensure competitive pricing for parts.
* Ensure all vehicles are sign-written correctly as per Circet Livery standards.
* Liaise with fleet admin to ensure monthly reports are produced and distributed accordingly, addressing any issues appropriately.
* Ensure all legal requirements and fleet requirements are met on all owned/hired vehicles.
* Ensure drivers are aware of laws relating to driving hours and rest times/breaks (RTWTD).
* Ensure all vehicles over 3.5 tons adhere to the 6-weekly checks required by Operator licensing.
* Ensure all vehicles have motor insurance as required by law on our MID portal.
* Ensure all drivers meet the legal requirements across the UK.
* Ensure all accident and defect reporting for all fleet vehicles, including any insurance claims.
* Responsible for the control of fuel cards and issuing vehicles through our in-house system.
* Procurement experience dealing with suppliers and pricing of third-party garages and parts, and verifying invoices.
* Manage drivers for the FORS Driver training courses.
* Install trackers and de-track vehicles.
Education, Knowledge, Skills, Experience & Qualifications required:
* CPC Qualification and Good Repute with a minimum of 3 years' experience.
* Proficient in IT, Microsoft, and systems skills; understanding of Transport Systems/Telematics.
* Effective time management.
* Effective management skills through others.
* Team player with a flexible approach to work & hours of work.
* Flexibility in relation to working hours.
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