The Role
The Accounts Payable/Purchase Ledger Clerk is responsible for processing invoices, expenses, and credit cards, making BACS and occasional cheque payments with the correct approvals. Maintaining internal controls using accurate coding and authorization sign-offs. Answering and resolving supplier queries in a timely manner.
This role will report into the Finance Manager for our ‘Strategy & Communications, Continental Europe’ business. It is a great opportunity for someone who wants to get exposure to a fast-growing, dynamic business that operates in multiple geographies.
We typically seek candidates with a minimum of 1-2 years of experience in an Accounts Payable position. Previous experience working within professional services or media is preferred but not essential.
Key Responsibilities
* Ensure all purchase ledger accounts are accurate and updated on the system
* Accurate and timely recording of all supplier invoices, expenses, and credit card costs
* Ensure all costs are properly authorised by the relevant party prior to payment
* Ensure all credit card statements are authorised and posted on the system on a monthly basis
* Ensure all invoices received meet Teneo requirements and are correctly addressed
* Ensure accurate and timely payment of all suppliers and expenses
* Bank reconciliation (including foreign accounts)
* Request and reconcile supplier statements on a regular basis
* Run Aged Creditors report – flag any credits and severely overdue invoices. Identify missing invoices
* Ensure timely response to requests for further information from suppliers regarding expenses or invoicing
* Ensuring filing is kept up-to-date on a weekly basis
* Compile information for external auditors as and when required
* Ensure compliance with internal prescribed timetables
* Update of bank cash reporting and intercompany transfers when required
* System training to new employees
Skills and Experience
The Accounts Payable/Purchase Ledger Clerk should act with discretion, integrity, and professionalism at all times and is a key source of financial support for the wider team. We typically seek candidates with a minimum of six months of experience in an Accounts Payable position.
Technical
* Ensures all reports, data, and written work are correct in detail and without error
* Proactively develops initiatives to improve internal financial systems (where appropriate)
* Makes decisions in a timely manner that reflects a full understanding of the issues involved
* A good level of competency with mainstream software packages that are relevant to the role
* Shows initiative and adopts a proactive approach
* Identifies issues and resolves them promptly
* Manages and prioritises workload effectively
* Successfully handles multiple tasks
* Intermediate French or German language would be advantageous
Relationship Building
* Demonstrates strong interpersonal skills with all levels of people
* Develops and maintains strong relationships with colleagues and external suppliers
* Seen as a cooperative team player willing to resolve issues for the good of all
Culture
* Always seeks to go above and beyond
* Proactively takes on the challenge of unfamiliar tasks
* Calm under pressure and bounces back from setbacks
* Positive outlook
* Displays a healthy work-life balance while sharing the load if teams are under pressure
* Actively participates in continuing professional development
What we can offer
New joiners are supported by an induction programme. As well as this, we offer a whole host of benefits and rewards including:
* Competitive salary (depends on experience)
* 28 days holiday
* Discretionary bonus
* Flexible working policy
* Annual salary review
* Pension (company contribution: 5% of annual salary)
* Extensive investment in personal development & learning
* Enhanced maternity and paternity leave (depending on length of service) and shared parental leave
* Group Income protection
* Life assurance
* Cycle to work schemes
* Season ticket loans
* Regular social, cultural, and charitable activities
* Modern office in London with free breakfast, fruit, snacks etc.
About Teneo
Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.
Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.
Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG, and DE&I.
The firm has more than 1,600 employees located in 40+ offices around the world.
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