Frimley Park Hospital is seeking a highly organised and proactive Workforce Coordinator to support the smooth operation of medical rotas and workforce planning across various departments. This is a key administrative role that ensures the hospital maintains efficient staffing levels to provide high-quality patient care.
Main duties of the job
Key Responsibilities:
* Managing and scheduling rotas for both elective and emergency clinical activities, ensuring all shifts are covered to meet service demands.
* Overseeing rotas to maintain service continuity and patient safety.
* Coordinating annual leave, study leave, and other absences for medical staff, ensuring adequate cover is in place.
* Supporting recruitment processes and working with HR to address workforce gaps.
* Ensuring compliance with rota regulations and working time directives.
* Liaising with consultants, resident doctors, and administrative teams to ensure seamless service delivery.
* Participating in the induction of all medical staff, ensuring a smooth onboarding process.
* Providing cross-site cover for colleagues during absences to maintain service continuity.
What We’re Looking For:
* Excellent organisational and problem-solving skills.
* Strong attention to detail and the ability to manage multiple tasks effectively.
* A proactive and collaborative approach to working with clinical and administrative teams.
This is a part-time role and offers a great opportunity to contribute to the delivery of safe, high-quality patient care while developing valuable skills in a dynamic and supportive environment.
If you’re ready to take on a rewarding role in a fast-paced NHS setting, we’d love to hear from you!
Working for our organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first-class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work-life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Detailed job description and main responsibilities
* Communicate changes to rota and service to relevant parties.
* Manage the rota daily ensuring cover is provided in the event of sickness/absence. Re-deploy staff daily as necessary.
* Ensure that the Outpatients Department, Theatres, and other relevant departments are informed of Medical Staff absence and other leave, to ensure clinical commitments are reduced or cancelled as a last resort.
* Manage the allocation of annual and study leave, ensuring cover is available.
* Participate in the induction of all medical staff.
Person specification
Qualifications
* Educated to degree level or equivalent relevant experience.
* Management Qualification.
Experience
* Ability to prioritise and manage workload efficiently without supervision.
* Ability to build credible relationships with all levels of medical staff and management.
* Working under pressure.
Skills and Knowledge
* Ability to negotiate to all levels and work in partnership with relevant stakeholders.
* Ability to prioritise and manage workload efficiently with minimal supervision.
* Excellent communication skills – both verbal and written.
* Experience of working in the NHS either in a hospital, private practice or for a GP.
* Significant experience in complex administration within an acute hospital.
Special requirements
* A commitment to ongoing personal development.
* Budgeting.
* Knowledge in rota planning.
* Knowledge of medical workforce requirements and contracts.
* Agency usage.
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