As a Purchasing Assistant, you will support the procurement department by assisting with the acquisition of materials, goods, and services. You will play a key role in maintaining inventory levels, processing purchase orders, and managing supplier relationships. The ideal candidate is organised, proactive, and has excellent communication and negotiation skills.
Key Responsibilities:
* Assist in sourcing and selecting suppliers for various goods and services.
* Create and process purchase orders in accordance with company guidelines.
* Maintain accurate and up-to-date records of supplier quotations, purchase orders, and delivery schedules.
* Monitor inventory levels and reorder stock to prevent shortages or overstocking.
* Liaise with suppliers to track order status, resolve any issues, and ensure on-time delivery.
* Assist with invoice verification, ensuring that payments are made in a timely and accurate manner.
* Support the purchasing manager with daily administrative tasks and report generation.
* Evaluate supplier performance and assist in maintaining relationships to ensure cost-effective purchasing.
* Review product specifications, negotiate prices, and seek cost-saving opportunities.
Requirements:
* Previous experience in a purchasing or procurement role (preferred).
* Strong organisational and time-management skills.
* Excellent communication and interpersonal skills.
* Detail-oriented with strong problem-solving abilities.
* Basic knowledge of inventory management and procurement processes.
* Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
* Knowledge of procurement software or ERP systems (e.g., SAP, Oracle) is a plus.
* Ability to work well in a team and independently.
* A degree or relevant certification in Business, Supply Chain Management, or a related field is a plus.