As an integral part of the office management team, this opportunity will provide proactive and reliable administration support to all Sectors and Disciplines within the Scottish office assisting in the smooth and effective running of the business, exercising judgement and discretion in all tasks.
This position will see your day-to-day being different and interesting. Working with a diverse team, you will support with anything from setting up meeting rooms, welcoming guests, and travel arrangements to organising various team events, ad hoc running of errands, and seeing to office maintenance.
This is an office-based (some flexibility on this) position in our Motherwell office, with potential for growth. Training and mentoring will be provided for the successful candidate.
What you will do
* Provide effective Administrative support, including Meet and Greet duties and be a reliable and approachable point of contact for staff and all external visitors.
* Carry out duties in accordance with Company procedures and client requirements.
* Work with Head of Scotland and Director of Infrastructure on a number of PA responsibilities including items of confidentiality.
* Liaise with other Office Managers from across the business.
* Perform general administrative tasks including minute taking, telephone answering, call redirection, message taking, etc.
* Responsible for liaising with internal security teams to ensure protocols and practices are undertaken.
* Manage workload and delegate tasks to office administrator.
* Support project teams by providing an effective and efficient service with typing and recording of documentation using appropriate systems and being conscious of deadlines.
* Manage the Welcome Desk iPad sign in/out system by staff and visitors to adhere to Fire Regulations.
* Arrange business and social events.
* Book meeting rooms and issue electronic invitations via the Outlook Calendar booking system.
* Order lunches and organise hospitality drinks when required.
* Maintain stationery and welfare supplies, including stocking of certain supplies.
About You
* Be able to work in a team environment, be flexible, exercise judgement and discretion in all tasks, and have a desire to show initiative.
* Good keyboard / IT skills with experience in MS Office packages such as Word, Excel, and PowerPoint.
* Good standard of education at Scottish higher level (or equivalent).
* Good understanding of financial processes and written English.
* Oral and written communication skills to communicate effectively with internal and external teams.
* Willingness and enthusiasm to take on new challenges and develop own role.
* Ability to prioritise and thrive in a busy, fast-paced office to meet the demands of the team.
* Organised and driven with a 'can do', flexible, and helpful attitude.
Why this Role?
* Opportunity to join a dynamic, young, vibrant, and friendly team of people.
* This role is a fantastic opportunity to grow your career; over time, this person will step into this role completely and manage autonomously.
* Flexible working (Minimum 4 days in office).
* Diverse role – no two days will ever be the same.
About BakerHicks
We’ve been innovating in design, engineering, and project delivery since 1957 and operate from 14 locations for a truly European reach. For more about our company story, see: About | BakerHicks.
BakerHicks. A Morgan Sindall Group company.
Whatever your discipline, you’ll be alongside some of the most talented people in the industry. Our network of offices are appealing, friendly, and comfortable spaces, easily accessible by car or public transport. Our salary and benefits packages are some of the best in the industry. What you get will depend on what you do, with individual performance-related rewards also on offer in addition to:
* Company car or cash allowance
* Up to 6% matched contributory pension plan
* 25 days annual leave plus ability to buy additional leave
* Discount scheme (including gym membership, mobile phones, etc.)
* Family friendly policies
* Employee assistance
BakerHicks is an equal opportunity employer. We care about creating an inclusive atmosphere and are committed to promoting diversity and inclusion throughout.
BakerHicks is an inclusive organisation welcoming talent from all backgrounds. Applicants are assessed on the basis of personal merit and qualifications.
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