Administrative Assistant (Fixed Income)
Primary Responsibilities:
* Provide administrative support for the EMEA Fixed Income teams
* Maintain, organise and review diaries for team members - calendar entries, organising internal and external meetings, scheduling zoom calls and room bookings
* Provide phone coverage for Senior Managers and team members, as needed
* Coordinate travel arrangements, including flights, hotel, visas, and ground transportation
* Process and track invoices as well as keeping vendor details updated
* Process business expenses for team members and perform monthly reconciliation of the team’s corporate card statements.
* Complete any compliance forms in-line with Neuberger Berman’s Gift & Entertainment policy
* Help organize periodic fixed income events – both internal & external
* Record team members ongoing CPD to ensure meet compliance requirements
* Provide seamless coverage for the FI Income Administrator during any/all of their absences
Key Requirements / Qualifications:
* Experience as executive or support assistant or other related relevant experience within the financial services industry
* Ability to perform in fast paced environment
* Ability to effectively work with senior level individuals throughout the firm
* Excellent organisational and communication skills
* High level of attention to detail
* Strong time management skills; ability to prioritise multiple tasks efficiently
* Resourceful and able to handle multiple and changing priorities
* Proactive in following up on details, anticipating issues, and completing tasks in a timely manner
* Must have excellent communication skills on the phone and in person, and a strong customer service focus in an intense work environment
* Ability to exercise discretion when managing confidential information
* Must be teamwork oriented and also be able to work independently with minimal guidance
* Proactive in building relationships with peers across the firm
* Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)
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