For jobs located in Wales, the ability to speak Welsh is desirable.
From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department.
People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.
DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better – helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR.
The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them.
Our ambitions are to:
* Transition to a smaller, more affordable, and adaptable estate
* Invest in improving DWP’s buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
* Meet our agreed Government Greening Commitments - creating a culture where sustainability is embedded
* Expertly deliver cost effective services
* Create a professional working culture that is best in class across the Government Property world
There is no better time to join us as we transform our estate and make our buildings fit for the future.
This Real Estate specialist role will work closely with project related supplier partners with a key responsibility for managing operational Project Management services (excluding major projects) and delivery across the portfolio, along with budget challenge and approval for projects.
You will work closely and collaboratively with the DWP Senior National LCW Programme Manager, the other Programme Managers, Regional (BAU) Project Leads, DWP Asset Management team and broader DWP Service Delivery colleagues and you will have overall responsibility and accountability for leading LCW Programme delivery of your portfolio.
Government Property Profession Career Framework (Link)
This role sits within the following:
* Job Family – Property &Construction Projects
* Core Role – Property & Construction Project Management
* Level – Practitioner
Key accountabilities
* Leads all phases of LCW Programme Management within allocated portfolio including full responsibility for ensuring procurement/contracting with suppliers, tendering, initiation, planning, execution, monitoring, controlling, cost and closeout phases of the project are effectively implemented
* Responsibility for ensuring detailed programming, design and contractual obligations are met relating to the LCW Programme, across your portfolio and working with the other LCW Programme Managers to ensure consistency and collaboration, nationally
* Demonstrates ability to identify and manage complex programme and project risks, develop risk mitigation and contingency plans, and implement action plans to reduce or eliminate project/programme risks
* Promotes and ensures provision and appropriate discharge of H&S responsibilities in accordance with statutory and DWP requirements, are fully understood and swiftly actioned to ensure a safe working environment for all
* Ensures the LCW Programme is delivered in compliance with all legislative, Health & Safety, contractual requirements and relevant building/engineering standards, obtaining specialist advice or confirmation where appropriate. Provide input and challenge to ensure workplace/technical design standards are compliant
* Leads management of contractors and their outputs via Professional Services (Project and Cost Managers) and EPMS, with HEO Programme Management support. Liaises and works in partnership to ensure key functions and all partners are engaged and coordinated to ensure successful end to end project delivery
* May include line management of a small number of HEO Project Management Support staff. Responsible for fostering their professional development, managing their performance, coaching, training needs, and motivating your direct reports and the wider team
* Understands outputs of the DWP’s strategic Asset Management/ Investment Plans, and understand/ provide appropriate inputs to Lifecycle Delivery Programme and Project Plans to ensure consequences and dependencies of these areas dovetail
* Collaborates and develops processes, procedures and good working practices that can be shared to support the development of the wider Capital Projects & Investment team (CPIT) and LCW Team
* Brings together views, perspectives and diverse needs of stakeholders/Suppliers to gain a broader understanding and resolution of risks/issues surrounding policies and project delivery (escalating where appropriate)
* Builds and maintain a network of colleagues and key interfaces in the supply chain and EPMS to ensure data, MI and reporting is accurate, appropriate and relevant and usefully informs lifecycle management investment analysis and current Programme status
* Understands/controls and reports programme/project lifecycle and variation expenditure and income to meet agreed budgets and to maximise efficiencies whilst achieving the required quality standards. Ensure financial savings are recorded/tracked appropriately and via liaison with embedded Cost Management Team, Business Assurance team and Finance Business Partners
* Ensures Purchase Orders, Applications for Payment and CEMAR are processed/maintained with 100% accuracy to agreed NEC timescales/SLA’s; and that Finance Tracker records, shared project folders (eg Sharepoint) and Pace> are immediately and accurately updated and maintained in accordance with GDPR
* Plays an active role in all stages of the procurement and selection of professional services consultants and works contractors to undertake inspections, detailed design and works delivery where required
* Provides operational input to performance review of suppliers, inputting to contractual financial retention and reconciliation mechanisms, liaising closely with Supply Chain Managers (EPMS, Professional Services Suppliers) and Contractors where necessary, DWP Field, Category (Commercial) Management, Cost Management, Performance and Audit teams and Finance BP as required
* Assists with the challenge, prioritisation and validation of the long term (3 year) and annual LCW / Investment Plans, obtaining input from broader DWP colleagues, including Asset Management Team, Landlord & Leasehold Management and Field Teams as required
* Supports and proactively demonstrates a ‘one team’ culture of quality and continuous improvement across the extended organisation to include DWP Estates colleagues, EPMS, Professional Services and supplier partners, on a day to day as well as strategic basis
* Continuously develops their knowledge & skills through a strong focus on personal development
* Takes ownership for results by working to agreed goals and activities and dealing with challenges in a responsive and constructive way
* Is open to change and regularly seeks out opportunities to work in ‘smarter’, more focused ways and deliver a better service for stakeholders
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .