Job Summary
Are you an organised, proactive professional with a knack for numbers and a head for administration? We have an exciting full-time opportunity for an Office Manager with a respected plumbing and heating company based in Martlesham, Ipswich. This role comes with a salary of £28,000 – £34,000 and offers the chance to join a small, close-knit team working directly from their Office at Martlesham Heath.
As we are expanding, we are searching for a dedicated individual to take over and manage a broad range of responsibilities. This isn’t just a bookkeeping role; it’s a varied position that combines financial administration with day-to-day office management duties. You’ll be using Xero for bookkeeping tasks, so experience with this software would be ideal.
In addition to managing accounts, you’ll oversee logistics, handle maintenance schedules, and coordinate with various people inside and outside of the business. From invoicing to coordinating orders and assisting with general administrative tasks, you’ll keep everything running smoothly in the office. Your ability to multitask and stay organised will be key to succeeding in this role, as you’ll be the go-to person for many tasks around the office.
If you’re a hands-on, accounts and administration professional with a passion for managing office operations and bookkeeping, we’d love to hear from you.
Key responsibilities include:
* Complete and maintain daily office tasks including vehicle maintenance, spreadsheets, and delivery logistics.
* Dealing with holiday requests from all staff.
* Dealing with/marking down sickness/maternity/sick leave.
* Writing staff offer letters and review letters.
* Keeping staff info up to date in line with GDPR.
* Setting up new employees with training and relevant info.
* Liaise with PS Human Resources.
* Provide exceptional customer service by promptly responding to client inquiries and maintaining strong professional relationships.
* Dealing with incoming emails and post, often corresponding on behalf of MD.
* Carrying out research on specific office projects, organising/implementing once approved.
* Liaising with clients, suppliers, and internal staff.
* Managing expenses.
* Perform bookkeeping tasks, including accounts payable and receivable, bank reconciliations, and general ledger maintenance.
* Assist with the preparation of financial reports, such as profit and loss statements, balance sheets, and cash flow statements.
* Stay updated with changes in payroll regulations, tax laws, and accounting standards to ensure compliance.
* Support in the preparation of tax returns and other statutory filings.
* Perform other duties as requested by MD.
Qualifications
* Proven experience in bookkeeping and Office Management.
* Strong knowledge of payroll regulations, tax laws, and accounting principles.
* Proficiency in using software and accounting software (e.g. Xero and Commusoft).
* Attention to detail and a commitment to maintaining accuracy in data entry and calculations.
* Excellent organisational and time management skills, with the ability to handle multiple tasks and meet deadlines.
* Flexible attitude suitable for working in a small office environment.
* Strong interpersonal and communication abilities, with a client-focused approach.
* A collaborative team player who thrives in a fast-paced environment.
* Discretion and the ability to handle confidential and sensitive information with professionalism.
If you are an enthusiastic individual with a passion for organisation and team management, we encourage you to apply for this exciting opportunity as an Office Manager.
Job Type: Full-time
Pay: £28,000.00-£34,000.00 per year
Additional pay:
* Bonus scheme
Benefits:
* Company pension
* Free parking
* On-site parking
Schedule:
* Monday to Friday
Work Location: In person
Application deadline: 31/01/2025
Expected start date: 01/03/2025
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