Job Summary
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support the Directorate of Maternity Services. As a PA, you will play a key role in providing administrative support to the Directorate Leadership team (General Manager, Clinical Director, and Associate Director of Midwifery), ensuring the smooth and efficient operation of the Directorate.
Main duties of the job
* Manage complex calendars, appointments, and meetings for the Directorate leadership team, ensuring an accurate record of minutes is kept.
* Act as a point of contact for internal and external stakeholders, coordinating communications effectively.
* Organize and prioritize incoming tasks, ensuring deadlines are met.
* Maintain records of all Directorate and Divisional meetings, arrange room bookings and catering provision within the financial parameters.
* Maintain confidential records and documents in compliance with organizational policies.
* Provide support for project management and other key initiatives within the Directorate.
About us
At Imperial College Healthcare, you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.
Become part of a vibrant team living our values - expert, kind, collaborative, and aspirational. You'll get an experience like no other and will fast forward your career.
Benefits include:
Career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan, or membership options for onsite leisure facilities.
We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part-time, or job share. Please talk to us at interview.
Date posted:
17 February 2025
Pay scheme:
Agenda for change
Band:
Band 5
Salary:
£35,964 to £43,780 a year pa inclusive
Contract:
Permanent
Working pattern:
Full-time
Reference number:
290-WCCS-1914
Job locations:
Hammersmith Hospital, London, W12 0HS
Job Description
Responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience, and knowledge required.
Person Specification
Education/Qualifications Essential:
* General Literate Secretarial qualification AMSPAR or 5 years equivalent experience acquired in a medical environment.
* Knowledge of Medical terminology.
Experience Essential:
* 5 years Secretarial experience Administration experience.
* Teamwork.
* Experience in acute hospital or healthcare environment.
Skills/Knowledge/Abilities Essential:
* Fully IT literate.
* Microsoft Office Suite experience.
* Excellent organisational skills.
* Good interpersonal skills.
Disclosure and Barring Service Check:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship:
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
Employer details:
Employer name:
Imperial College Healthcare NHS Trust
Address:
Hammersmith Hospital, London, W12 0HS
Employer's website:
https://www.imperial.nhs.uk/ #J-18808-Ljbffr