We are a United Nations specialised agency whose role is to regulate international shipping – an industry that transports 90% of global trade, including probably the screen you are now looking at and the food you had this morning. Would you like to join us and make an impact? We are offering dynamic temporary contracts with an exciting opportunity to contribute to impactful work in a flexible and hybrid environment. Please note: Contract Duration : Temporary contracts are typically up to 1 year, with renewals based on performance, funding, and role requirements, evaluated quarterly. Salary : The salary for this role is exempt from income tax, allowing you to maximize your earnings Hybrid Work : Enjoy the flexibility of hybrid working arrangements, enabling you to balance in-office and remote work. No conversion expectation : These roles are designed as temporary and are not intended for transition to permanent positions. Eligibility : Only candidates with the legal right to work in the UK will be considered for these roles. Be sure to confirm your eligibility before applying. Availability : We are looking for candidates who are immediately available or have a short notice period. If you are ready to bring your expertise to an organization where your contributions matter, we encourage you to apply today Purpose of the post We are looking for talented individuals to join us on a temporary basis and play a key role in providing full-time operational and administrative support across various functional areas of our organization. Throughout the year, you will have the opportunity to contribute to meaningful work and make a real difference in a dynamic, fast-paced environment. Required competencies: Solid organisational and analytical skills. Ability to prioritise tasks, manage time efficiently to meet deadlines. Thoroughness and meticulous attention to detail, ensuring accuracy of output. Sense of initiative and capacity to work under minimal supervision. Ability to adapt to a broad range of tasks and work under pressure to tight deadlines or at short notice. Ability to work harmoniously, build and maintain effective working relationships with staff at all levels in a multicultural team. Ability to maintain confidentiality and to deal with all situations and interactions tactfully. Professional Experience At least four years’ experience in relevant secretarial roles or administrative support functions (a related university degree may be considered as 2 years' experience). Experience within an international organization would be an advantage. Education: Secondary education or equivalent to university entrance standard. Relevant qualification or training would be an advantage. Language skills: Proficient in English, both written and oral. Working knowledge of any other official UN language would be an advantage. Other skills: Proficiency in Microsoft Office Suite applications is required. Excellent numerical, proofreading skills and drafting capability. Working knowledge of SharePoint and Enterprise Resource Planning (ERP) systems such as SAP or similar platforms would be an added advantage. MAIN DUTIES AND RESPONSIBILITIES: Provide integrative and adaptive coordination support, including the day-to-day operational and contractual matters, implementation and assessment of progress of tasks. Prepare and update meeting documents; correspondence, meeting files; draft reports and briefs; including the preparation of tables, graphs, spreadsheets and presentations. Support IMO working/drafting groups during meetings, as required. Proofread and monitor quality and uniformity of correspondence and where necessary edit all correspondence, documentation and reports to ensure an excellent standard is met, in conformity with established IMO practices. Assist in the coordination of meetings and events at IMO Headquarters or virtual meetings (via Teams or Zoom), as appropriate, ensuring internal logistical processes are followed. Communicate with participants; disseminate meeting information and materials in consultation with the line managers in the relevant Section. Liaise with focal points and sub‑contractors in the field, as required. Assist in monitoring the execution of budget (control of procurement aspects of the various contracts) and manage all procurement aspects including the preparation and control of the budget. Produce statistical reports and statistics in Excel. Prepare purchase requisitions and framework requisitions, as well as goods receipt on delivery of purchased services or goods. Process trips by coordinating travel and visa arrangements, in consultation with the line manager and internal or external stakeholders on related matters such as accommodation, security clearance, meet and greet, etc. Organize databases and maintain the electronic filing system on SharePoint. Maintain the diary and advise the line manager of all forthcoming meetings, commitments and appointments providing well-researched files with relevant background information. Maintain and update webpages on the IMO public and intranet website. Perform any other related duties within the relevant Section and cover for other administrative staff, as may be required.